Category: Board Minutes

Date: May 10, 2023

Time /Location: 7PM via Zoom

Those in attendance: Ken Schiewetz, Larry Barlow, Gary Mesick, Anne Mesick

President: Ken Schiewetz

  The parties in the lawsuit have resolved this matter and the case is dismissed as of the 24th of April, 2023.  Since the agreement is subject to a Confidential clause no further details will be posted on Mar Cheri’s website.

Treasurer: Gary Mesick

As of May 1, the community had $33,421.60 in its Operating Fund (Checking) and $34805.12 in its Reserve Fund (Savings). The Association has two delinquent accounts carried over from the previous year. For 2023, there are 3 homeowners who have not yet paid their dues. All delinquent accounts have been assessed late fees and interest. One homeowner is paying in installments. The other 65 homeowners have paid assessments in full through the end of the year.

The financials show the community is running about $1500 under budget.

Reserve: There were no expenses from Reserve in April. A Reserve expense for replacing the water heater in the pool house will show up in the May report.

Secretary: Anne Mesick

No report.

At Large: Larry Barlow

No report.

Maintenance/Pool: Acting Chairperson, Ken Schiewetz

Ken reported that the new hot water heater is installed. 

Neal Tripp is working around the pool in preparation for opening day.

The pool is on schedule to open over the Memorial Day weekend.

Pool liability release forms may be found on the website marcheri.org . They are under documents – pool.

Architecture: Acting Chairperson Ken Schiewetz

A patio replacement was approved for the property Div III-20.

Recreation Hospitality: Anne Mesick

No report.

New Business

Maintenance:

Ken reported that Neal Tripp is replacing the wood on the picnic tables. Neal will also be replacing a few boards on the deck that are worn out. Neal will be looking into having the bath house painted. 

The next meeting will be held on June 13, 2023 at 7 PM.

There being no other business, the meeting ended at 8:55 PM.

Respectfully Submitted,

Anne Mesick

Secretary

Date: Tuesday, April 11, 2023 Time /Location: 7PM via Zoom Those in attendance: Ken Schiewetz, Larry Barlow, Gary Mesick, Anne Mesick President: Ken SchiewetzKen called the meeting to order at 7:02 PM.  There was a quorum.With regard to the ongoing lawsuit, Ken reported that we are waiting for the settlement to be signed by the plaintiff. Treasurer: Gary MesickAs of April 1, the community had $20152.94 in its Operating Fund (Checking) and $34804.23 in its Reserve Fund (Savings). The Association has two delinquent accounts carried over from last year(fines an interest are accruing). For 2023, there are 20 homeowners who have not paid their dues. One homeowner is paying in installments. All other homeowners have paid assessments in full through the end of the year.NOTE: HOA dues are due April 1 each year. Late fees are assessed on April 15 for those who have not paid by then. And interest accrues at the rate of 1% per month on all unpaid balances.The financials show the community is running about $4000 over budget. This is all legal fees associated with the update of the Community bylaws.Reserve: There were no expenses from Reserve in March. We anticipate a Reserve expense for replacing the water heater in the pool house later this year.  Secretary: Anne MesickNo report.At Large: Larry BarlowNo report.Maintenance/Pool: Ken SchiewetzKen met with Neal Tripp, who is taking the lead on organizing the operations at the pool, and working on many of the routine projects with neighbor James Rolf. All the work from the off season remodel is complete.The hose bib project will be completed in the next couple of weeks.Architecture: Ken SchiewetzThe Architectural committee approved a fence replacement for property 4-14.We would like to thank Robin Mann for her service on the Architectural committee.Recreation Hospitality: Anne MesickNo report.New Business:The water heater will be replaced before the opening of the 2023 swim season. Anne Mesick made a motion that up to $3000.00 dollars from the reserve fund be made available for the project. Gary Mesick seconded the motion. The motion passed unanimously.The pool will open on Memorial Day weekend. The date of the work party will be announced soon. There being no other business, President, Ken Schiewetz closed the meeting at 7:42 PM. Respectfully Submitted, Anne MesickSecretary

Date: Tuesday, March 14, 2023

Time /Location: 6:00 PM at the King County Library at 320th Street.

Those Present: Ken Schiewetz, Gary Mesick, Anne Mesick

President, Ken Schiewetz, called the meeting to order at 6:08 PM. Ken reminded the attendees that the meeting was to address the vote pertaining to changes recommended to the Mar Cheri Community Bylaws document. Ken asked for two volunteers to open, and count the ballots. Linda Craft and Sherrill Miller volunteered. The final count was 40 votes to approve the changes and 0 votes against the changes. The bylaws of Mar Cheri Community Club have been updated to reflect current Washington State law.

There being no other business, Ken Schiewetz closed the meeting at 6:30 PM.

Respectfully Submitted,

Anne Mesick

Secretary.

Minutes for the Annual Meeting of the of Mar Cheri Community Club

Date: Monday, February 13, 2023

Time /Location: 7 PM via Zoom

At 7:03 PM Anne Mesick asked if there was a quorum of members in attendance and by proxy.

Hugh Lee, who counted the ballots, stated there were 35 ballots in total.

President: Ken Schiewetz

Ken called the annual meeting to order at 7:03 PM and stated there was not a quorum, so the vote on the changes to the bylaws would be rescheduled. After consulting the community attorney, we were advised that the votes for the budget and the board members could be counted and tallied, and the results announced.

There were 30 votes for the passing of the budget and 1 against. The budget passed.

There were 35 votes for each of the board positions on the ballot and no write in candidates. 

The 2023 Mar Cheri board is:  Ken Schiewetz, President, Larry Barlow; At large, Gary Mesick, Treasurer; and Anne Mesick, Secretary and Hospitality.

Ken said that a Reserve Study, which is required by the state, was completed in the past year. The study will be posted on the Mar Cheri website.

Treasurer: Gary Mesick

As of January 1, 2023, the Community had $6175.47 in our operating fund (the checking account) and $35933.45 in our reserve fund (the savings account). This compares with $5455.92 and $39.868.76 respectively for the start of 2022.

The proposed budget keeps dues at $720 for another year. Doing so means there is little in the way of discretionary spending for this year, but there is enough to operate the pool this summer and to meet known expenses.

A new reserve study was completed in December 2022, and the community was deemed 31% fully funded, which means there is a medium risk of special assessment. Forecasted maintenance shows that the community is unlikely to have such a risk until at least 2033 (ten years from now).

The only item identified in the reserve study for replacement this year is the water heater at the pool.

Secretary: Anne Mesick

Anne assisted Mark Medlin in updating the Mar Cheri directory.  Anne thanked Mark Medlin for the hours of work he spent creating, printing and delivering the new directories.

Maintenance/Pool: Ken Schiewetz (acting chairperson)

There was a major water leak in the pool house this year. It was decided since so much work was required to repair the damage, that other pool house projects would be moved up in time so that they could be completed with the least amount of repetition of finishing work. In addition to new plumbing and fixtures, more insulation, new fire extinguishers, and smoke detectors were added.

Thank you to Neal Tripp, James Rolff, and Makoto Suguiuchi who worked on some of these projects. Ken thanked all members of the community who work to support the pool by volunteering their time.

Architecture: Ken Schiewetz (acting chairperson)

Ken reported that there were 4 new roofs installed on homes in the community as well as several other projects. He stated that letters were sent to all those in violation of the covenants and that no fines to anyone were issued.

Hospitality / Recreation: Anne Mesick

Anne reported that 3 welcome packets were delivered in the past year. Please welcome Blake Greene and Vrinda Zaveri (div 3-15), Sheryll Miller, Leon Dillingham and Wayne Miller (div 3-10), and Phil and Gerry Landes who are renting( div 1-3). 

In Closing, Ken reminded the membership that the bylaws were being changed to bring them into alignment with state law. Look for a new ballot in the mail, and please vote.

The vote will be tallied at an in person meeting. Details are upcoming.

The meeting ended at 7:40 PM

Respectfully submitted,

Anne Mesick

Minutes for the Monthly Meeting of the 

Board of Directors of Mar Cheri Community Club

Date: Monday, January 9, 2023

Time Location: 7 PM / Zoom

Those in attendance: Ken Schiewetz, Gary Mesick, Larry Barlow, Anne Mesick

President: Ken Schiewetz

There is nothing new to report on the lawsuit at this time. 

Treasurer: Gary Mesick

As of January 1, the community had $6175.47 in its Operating Fund (Checking) and $35933.45 in its Reserve Fund (Savings). The Association has two delinquent accounts (fines an interest are accruing). All other homeowners have paid assessments in full for 2022.

Operations: For the year, the community is $7000 under budget, because of reimbursements from insurance. Pool and legal expenses exceeded budgeted amounts. The community has already made all Reserve payments for 2023.

Reserve: There was one payment for $1847.81 from Reserve in December for insulation at the pool house. 

2023 Dues: The proposed 2023 budget calls for association dues remaining at $720 for the year. They are due 1 April 2023.  Invoices will go out shortly, in anticipation of budget approval at the annual meeting. In the meantime, payments can be made at any time to Mar Cheri Community Club, and will be credited against the 2023 invoice.

Secretary: Anne Mesick

No report

At Large: Larry Barlow

No report

Maintenance/Pool:

Ken reported that Neal Tripp and James Rolf installed smoke detectors and have replaced the fire extinguisher as required by the insurance company.  James is completing the work on the plumbing bypass project at the pool. 

Recreation/ Hospitality: Anne Mesick

Anne welcomed Phil and Gerry Landes and their family to the neighborhood. The Landes’ are renting the property at Division 1 Lot 3.

New Business:

A copy of the proposed 2023 budget will be included with the ballots that are to be mailed in the upcoming days. The annual meeting will be on February 13, 2023 via Zoom.

The following projects are being considered for this year: a new water heater at the pool, repair of a leak near the weirs at the pool, and a new pool cover. Bids are being collected for all three of the projects.

Changes to the Communities bylaws will be voted upon this year at the annual meeting. There are no substantive changes to the content of the document; the changes are being made to bring the document into compliance with Washington State Law.

Ken Schiewetz made a motion that the board make available to the community for approval the changes made to the Bylaws of the Mar Cheri Community club, and that the board accepts the edits to the Rules and Regulations on Enforcement, Fine Schedule, and Notice and Opportunity to Be Heard Document. Gary Mesick seconded the motion. The vote was unanimously in favor of the motion.  The link to the updated rules is:  http://www.marcheri.org/wordpress/wp-content/uploads/2023/01/Mar-Cheri-Rules-Fines-and-Hearings-adopted-01-09-2023.pdf

The next board meeting is scheduled for Tuesday, March 14, 2023.

There being no other business, the meeting was closed at 7:30 PM.

Respectfully submitted,

Anne Mesick

Secretary

Minutes for the Monthly Meeting of the Board of Directors of Mar Cheri Community Club

Date: Tuesday, December 13, 2022 

Time /Location: 7:30 PM via Zoom

Those in attendance: Ken Schiewetz, Gary Mesick, Anne Mesick

Larry Barlow was not in attendance.

President: Ken Schiewetz

Ken opened the meeting at 7:37 PM.

Ken reported that the rules are still at the attorney being edited. The board will need to review and approve any changes to the rules once he gets them back.

Treasurer: Gary Mesick

As of November 1, the community had $6175.47 in its Operating Fund (Checking) and $35933.45 in its Reserve Fund (Savings). The Association has two delinquent accounts (fines an interest are accruing). All other homeowners have paid assessments in full through the end of the year.

Operations: For the year, the community is about $1800 over budget, due largely to legal expenses and higher pool operating costs.

Reserve: There were no expenses from Reserve in November. We anticipate a Reserve expense for insulation in the pool house in December (about $1800). Association Reserves is completing an on-site study to assess the state of community assets and the expected availability of community funds to support the maintenance of those assets.

Secretary: Anne Mesick

No Report.

Maintenance/Pool: Ken Schiewetz

The insulation work at the pool house is complete.

Ken reported that the pool house is winterized. Thank you Neal Tripp and James Rolf for taking the lead on completing this important chore. 

The plumber will install new faucets as soon as his schedule will allow. Bids are being collected for the replacement of the water heater at  the pool house. This is an item on the reserve study, and funds are set aside for the work.

New Business:

The date for the  Mar Cheri annual meeting is set for February 13, 2023 at 7PM via zoom.

Ken met with Mike Walker to discuss the reserve study. The community is continuing to meet its goal of adding to the reserve fund annually, as well as paying for projects on the reserve list that need replacing.

Ken, with the help of Lisa Martinez, will look into a pool cover for the off season months.

Ken will address with the property owner, the concerns of a report filed by the owners of Division 1-2.

The next meeting will be on Monday, January 9, 2023 at 7PM via Zoom.

There being no other business the meeting closed at 8:00 PM

Respectfully Submitted,

Anne Mesick

Secretary

Minutes for the Monthly Meeting of the Board of Directors of Mar Cheri Community Club

Date: November 8, 2022

Time /Location: 7PM via Zoom

Those in attendance: Ken Schiewetz, Larry Barlow, Gary Mesick, Anne Mesick

President: Ken Schiewetz

Ken called the meeting to order at 7 PM.

Ken stated that the required reserve study site visit will be done in November.

The Rules document has received significant edits from our attorney and will need to be reviewed and brought up for approval in the December meeting.

Treasurer: Gary Mesick

As of November 1, the community had $16,461.21 in its Operating Fund (Checking) and $29,058.81 in its Reserve Fund (Savings). The Association has two delinquent accounts (fines an interest are accruing). All other homeowners have paid assessments in full through the end of the year.

The financials show the community is running about $10,500 under budget. The budget calls for $12000 per quarter transferred to Reserve, and only $3278.69 has been transferred, accounting for $8721.31 of the overrun. The remaining $1700 is from budget under-runs.

Reserve: There were no expenses from Reserve in October. We anticipate a Reserve expense for insulation in the pool house later this year.

Secretary: Anne Mesick

The updated directories are complete and were delivered. Thank you Mark Medlin for the hours of time you shared with the community to make these new directories happen. 

At Large: Larry Barlow

No report.

Maintenance/Pool: Ken Schiewetz is filling this position until a replacement is found.

To protect the pipes at the pool house, the attic of the pool house needs insulation. It was also recommended that space heaters be used to take the chill off the bathrooms during the coldest days and nights. A bid for $1800.00 was quoted for the insulation work. The faucets in the two bathrooms need replacing.

Anne made a motion that the board provisionally approve the amount of $1800,00 for installation of insulation in the attic. Gary seconded the motion, the expenditure was approved.

Ken made a motion that up to $1000.00 be made available to replace the water faucets and to purchase programmable space heaters.  Gary seconded the motion, the expenditure was approved.

Ken will look into getting the work completed in November.

Architecture: Ken Schiewetz is filling this position until a replacement can be found.

One Hedge replacement was approved for Lot 14 Section3. 

One fence installation, and one retaining wall replacement was approved for Lot 10 Section 3.

Recreation Hospitality: Anne Mesick

No report.

New Business:

Thank you to the neighbors who live down near the pool for all your help over the past month to keep the pool in good shape. Your help to restart the pool pump, maintain water level, clean leaves from the pool, and to let the insurance inspector into the pool gate are greatly appreciated. Thank you Mark Medlin for your time and for recruiting the helpers.

The next board meeting will take place on Tuesday, December 13, 2022 at 7PM via Zoom.

There being no other business, Ken ended the meeting at 7:30 PM.

Respectfully Submitted,

Anne Mesick

Secretary

Minutes for the Monthly Meeting of the 

Board of Directors of Mar Cheri Community Club

Date: October 11, 2022

Time/ Location: 7 PM via Zoom

Those in attendance: Ken Schiewetz, Gary Mesick, Larry Barlow, Anne Mesick

President: Ken Schiewetz

Ken called the meeting to order at 7:10 PM.

Ken reported that we are in the discovery period of the lawsuit and that there is a March 2023 trial date.

Ken reported the draft of the Rules and Fine Schedule is at the attorney for final review. Ken anticipates the final document will be released to the home owners later this month.

Treasurer: Gary Mesick

Gary has compiled an initial budget for the 2023. The board will review and adapt the budget.

As of October 1, the community had $16,401.21 in its Operating Fund (Checking) and $29,058.81 in its Reserve Fund (Savings). The Association has two delinquent accounts. All other homeowners have paid assessments in full through the end of the year.

The financials show the community is running about $16,000 under budget. The budget calls for $4000 per quarter transferred to Reserve, and this has not yet taken place for the first three quarters. In addition, the budget calls for the second installment of property taxes to be paid in September, but it isn’t due until the end of October, so this accounts for an additional $1900. The remaining $2000 is from budget under-runs.

Reserve: The payment of $1404.88 for repairs to the pool house reported for August didn’t clear until September, which accounts for the reduced Reserve balance. There were no expenses from Reserve this month.

Secretary: Anne Mesick

Anne presented the draft of the new directory that is being compiled by Mark Medlin.

At Large: Larry Barlow

No report.

Architecture: Ken Schiewetz

No new requests were made of the committee.

Recreation Hospitality: Anne Mesick

Anne welcomed Sherryl Miller, Leon Dillingham and Wayne Miller to the neighborhood.

New Business:

Due to the board being so short staffed, the annual meeting will take place in early January 2023. It will be a Zoom meeting. More details will be forthcoming.

Volunteers are needed to serve on various board positions and in committees. If you have ever thought of serving on the board, please contact Ken Schiewetz at president@marcheri.org.

There being no other business, the meeting was closed at 7:47 PM.

The next meeting will be held on Tuesday, November 8, 2022 at 7 PM.

Respectfully Submitted,

Anne Mesick

Secretary

Minutes for the Monthly Meeting of the Board of Directors of Mar Cheri Community Club

Date: September 13, 2022

Time/Location: 7 PM via Zoom

Those in attendance: Ken Schiewetz, Gary Mesick, Anne Mesick

Those absent: Larry Barlow

President: Ken Schiewetz

The meeting was called to order at 7:05 PM. 

Ken reported that the lawsuit has been continued to next year. There is a March trial date.

Ken Schiewetz moved to accept the new draft of the rules and fine schedule pending review by the lawyer. Gary Mesick seconded the motion. The motion was adopted.

Treasurer: Gary Mesick

As of September 1, the community had $22324.10 in its Operating Fund (Checking) and $30462.20 in its reserve fund (Savings). The Association has two delinquent accounts and one account paying in installments.  All other homeowners have paid assessments, in full, through the year.

The financials show the community is running about $11,000 under budget.  The budget calls for $4000 per quarter transferred to Reserve, and this has not yet taken place for the first three quarters. So actual operations are running about $1000 over budget.

Reserve: There was one payment of $1404.88 to contractors performing work on the pool house. This was the final payment for this work. Looking ahead, large expenses anticipated in the Reserve Study over the next five years are replacement of the perimeter chain-link fence, refurbishment of the entrance monuments, and replacement/repair of the pool house siding.

Secretary: Anne Mesick

Anne reported that Mark Medlin has volunteered to produce a new directory for the community.

Anne moved to make available up to $500.00 for the process of collecting information from community members and printing the directory. Ken seconded the motion. The motion was adopted.

Architectural: Ken Schiewetz (acting chairperson)

A roof replacement was approved for the house on lot 4-14.

A roof replacement and repairs on a deck were approved for the house on lot 2-01.

A warning letter was sent to the owner of lot 1-06 for a trailer parked on the street.

Recreation Hospitality: Anne Mesick

No report.

The next meeting will be held at 7 PM on Tuesday, October 11, 2022 via zoom.

There being no other business the meeting ended at 7:25 PM

Respectfully Submitted,

Anne Mesick 

Secretary

Date: August 8, 2022

Time Location: 7PM via Zoom

Those in attendance: Gary Mesick, Ken Schiewetz, Anne Mesick, Mark Medelin (member of the Architecture Committee)

Those absent: Larry Barlow

President: Ken Schiewetz

Ken called the meeting to order at 7:05 PM.

Mark Medelin, a member of the Architecture Committee, reported to the Board on proposed changes to the Association’s rules and fine schedule. Mark left the meeting at 7:20 PM.

Treasurer: Gary Mesick

As of August 1, the community had $27461.14 in its Operating Fund (Checking) and 30461.42 in its reserve fund (Savings). The Association has three delinquent accounts.  All other homeowners have paid assessments, in full, through the year.

The financials show the community is running about $12,400 under budget.  $800 of this amount relates to cost “under-runs” in operations.

Reserve: There were no expenditures for reserve components in July. Looking ahead, large expenses anticipated in the Reserve Study over the next five years are replacement of the perimeter chain-link fence, refurbishment of the entrance monuments, and replacement/repair of the pool house siding.

Recreation Hospitality: Anne Mesick

No Report

A motion was made to table discussion of funding the Ring cameras and adding wifi to the pool area. The motion passed.

At 7:53 PM Ken Schiewetz made a motion to go into executive closed session of the board of directors of the Mar Cheri Community Club, for purposes of discussing pending legal matters, advice from legal counsel and matters involving possible violations of the governing documents. The motion was adopted.

At 8:02 PM the Board adjourned from executive session, and reconvened in Open Session.

Gary Mesick moved to issue a letter to the owners of lot 3-11 regarding compliance with Article IX, Section 2 of the covenants, and parking and storage of their boat and trailer. The motion was adopted and, the Board referred the action to Ken Schiewetz, as President, to prepare and send the letter.

Gary Mesick moved to issue a letter to the owner of lot 4-13 in response to temporarily parking a trailer on a lot. The Board determined temporary parking of a trailer for not to exceed 48 consecutive hours on a lot would be consistent with the covenants. The motion was adopted, and the Board referred the action to Ken Schiewetz, as President, to prepare and send the letter.

The next monthly board meeting will be on Tuesday, September 13, 2022 at 7 PM via Zoom.

There being no other business, the meeting adjourned at 8:10 PM.

Respectfully Submitted,

Anne Mesick

Secretary