Minutes for the Annual Meeting of the of Mar Cheri Community Club
Date: Monday, February 13, 2023
Time /Location: 7 PM via Zoom
At 7:03 PM Anne Mesick asked if there was a quorum of members in attendance and by proxy.
Hugh Lee, who counted the ballots, stated there were 35 ballots in total.
President: Ken Schiewetz
Ken called the annual meeting to order at 7:03 PM and stated there was not a quorum, so the vote on the changes to the bylaws would be rescheduled. After consulting the community attorney, we were advised that the votes for the budget and the board members could be counted and tallied, and the results announced.
There were 30 votes for the passing of the budget and 1 against. The budget passed.
There were 35 votes for each of the board positions on the ballot and no write in candidates.
The 2023 Mar Cheri board is: Ken Schiewetz, President, Larry Barlow; At large, Gary Mesick, Treasurer; and Anne Mesick, Secretary and Hospitality.
Ken said that a Reserve Study, which is required by the state, was completed in the past year. The study will be posted on the Mar Cheri website.
Treasurer: Gary Mesick
As of January 1, 2023, the Community had $6175.47 in our operating fund (the checking account) and $35933.45 in our reserve fund (the savings account). This compares with $5455.92 and $39.868.76 respectively for the start of 2022.
The proposed budget keeps dues at $720 for another year. Doing so means there is little in the way of discretionary spending for this year, but there is enough to operate the pool this summer and to meet known expenses.
A new reserve study was completed in December 2022, and the community was deemed 31% fully funded, which means there is a medium risk of special assessment. Forecasted maintenance shows that the community is unlikely to have such a risk until at least 2033 (ten years from now).
The only item identified in the reserve study for replacement this year is the water heater at the pool.
Secretary: Anne Mesick
Anne assisted Mark Medlin in updating the Mar Cheri directory. Anne thanked Mark Medlin for the hours of work he spent creating, printing and delivering the new directories.
Maintenance/Pool: Ken Schiewetz (acting chairperson)
There was a major water leak in the pool house this year. It was decided since so much work was required to repair the damage, that other pool house projects would be moved up in time so that they could be completed with the least amount of repetition of finishing work. In addition to new plumbing and fixtures, more insulation, new fire extinguishers, and smoke detectors were added.
Thank you to Neal Tripp, James Rolff, and Makoto Suguiuchi who worked on some of these projects. Ken thanked all members of the community who work to support the pool by volunteering their time.
Architecture: Ken Schiewetz (acting chairperson)
Ken reported that there were 4 new roofs installed on homes in the community as well as several other projects. He stated that letters were sent to all those in violation of the covenants and that no fines to anyone were issued.
Hospitality / Recreation: Anne Mesick
Anne reported that 3 welcome packets were delivered in the past year. Please welcome Blake Greene and Vrinda Zaveri (div 3-15), Sheryll Miller, Leon Dillingham and Wayne Miller (div 3-10), and Phil and Gerry Landes who are renting( div 1-3).
In Closing, Ken reminded the membership that the bylaws were being changed to bring them into alignment with state law. Look for a new ballot in the mail, and please vote.
The vote will be tallied at an in person meeting. Details are upcoming.
The meeting ended at 7:40 PM
Respectfully submitted,
Anne Mesick