May 7, 2018

The meeting was called to order by President Schiewetz.  In attendance were board members Bengeult; Salton; Bill Saballa-Davis; House; Suguchi; Mesick; and new Treasurer Larry Barlow.  Hospitality Committee member Audrey Isaacson was also in attendance.

The following topics were discussed:

• Survey stakes were located, so a new survey will not be needed. The tree replacement plan was finalized and will be delivered to the city for approval by May 9 with a goal of having the tree removal completed before the pool opens.  President Schiewetz motioned that we accept a bid of $4,000 which includes removal of the 11 trees, stump grinding, and planting the replacement trees.  The motion passed unanimously.
• Pool Manager Bill Saballa-Davis reported that work has begun on deferred maintenance of the pool deck and pool building. Work that needs to be accomplished at the May 19 work party includes staining exposed wood, cleaning restrooms, repair/staining of the picnic tables, and repair and pressure washing the sun deck.  Pressure washing has begun and may be completed by May 19.  Work on lighting at the Dash Pt. entrance and electrical work at the pool has been postponed until 2019 due to the amount of deferred maintenance at the pool.  Lunch will be provided for volunteers at the work party.  The work party starts at 9am.
• Treasurer Bengeult presented the April Treasurer’s Report (see below). He reported that there are no homeowners with delinquent monthly dues.  Six are delinquent on their annual assessment.
• The Treasury audit report was presented.
• Anne Mesick reported that Gary Mesick will assume the Webmaster duties if no other volunteers come forward.
• The student who was previously identified as a candidate for opening/closing the pool is no longer available. This can be a paid position, and candidates, or volunteers to serve on occasion, are still being sought.  Homeowners who wish to assume the position or volunteer to open or close the pool periodically are encouraged to contact the Pool Manager or come to the pool work party.
• Proposed fines for homeowners pursuant to Article IX (d) of the Bylaws were discussed. Discussion included all owners’ responsibility for their guests and/or tenants.  Schiewetz moved that the rules be approved, posted on the Website, and examples of potential fines be provided to the homeowners.  The motion was seconded, and approved by all except Mesick, who wished to be recorded as the dissenting vote.  The board agreed that if any homeowner has questions they should be encouraged to contact a board member or the Architect Chair Heather Salton.
• With the onset of spring, the board was asked to remind their neighbors that sidewalks should be clean and free of weeds, trash cans should be stored out of view, and pets should be leashed. If any homeowner is unable to take care of weeds in the sidewalk they should be encouraged to contact President Schiewetz who volunteered to help.
• No new welcome packets were distributed in the past month.
• The lending library is ready to be installed near the pool.
• The Hospitality committee is still working on the following events:
  • Pool cleanup work party May 19, beginning at 9:00 AM
  • Garage Sale, June 23; all participants will be provided with a balloon for clearer identification.
  • Independence Day party (4^th of July)
  • Block Watch Night Out August 7, 6 – 9 PM
• Next meeting is scheduled for June 4^th at the pool deck, weather permitting.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Laura House

Secretary

See below for Audit Reconciliation, HOA Fines summary, and Financials

 

March 14, 2018

Reconciliation: January 1, 2017 — December 31, 2017

Actual Starting Balance in Account -January 1, 2017

$12,015.01

12 678.73

$24,693.74

QuickBooks/Greg Shows $462.00 more $12,477.01 12 678.73 $25,155.74 TOTAL REVENUE Receipts of Minus $60,875.10 225.42 $61,100.52 Expenditures of $69,861.12 Cash Reserves Reduction 8,760.60 Actual Reduction $8,801.62 $24,693.74  15 892.12             $ 8,801.62 Difference $41.02 .4 Within tolerance of $100.00 Approved

Audrey Isaacson

 

 

 

 

Mar Cheri Community Club Statement of Financial Position
As of April 30, 2018
	Total
ASSETS
Current Assets
Bank Accounts
Checking Account	47,421.57
Reserve (Savings) Account	5,062.72
Total Bank Accounts	$                                          52,484.29
Other Current Assets
Undeposited Funds	500.00
Total Other Current Assets	$                                               500.00
Total Current Assets	$                                          52,984.29
TOTAL ASSETS	$                                          52,984.29
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Payroll Liabilities
Federal Taxes (941/944)	0.00
WA SUI Employer	0.00
WA Workers Compensation	0.00
Total Payroll Liabilities	$                                                   0.00
Total Other Current Liabilities	$                                                   0.00
Total Current Liabilities	$                                                   0.00
Total Liabilities	$                                                   0.00
Equity
Opening Balance Equity	21,697.26
Retained Earnings	-5,542.12
Net Revenue	36,829.15
Total Equity	$                                          52,984.29
TOTAL LIABILITIES AND EQUITY	$                                          52,984.29

 

 

 

 

Mar Cheri Community Club
Statement of Activity
April 2018
	Total
Revenue
Membership Assessments	9,251.87
Special Assessments	3.13
Unapplied Cash Payment Revenue	300.00
Total Revenue	$                              9,555.00
Gross Profit	$                              9,555.00
Expenditures
General and Administrative
Dues & subscriptions
QuickBooks Accounting	34.09
QuickBooks Payment Fees	13.93
Total Dues & subscriptions	$                                   48.02
Licenses	10.00
Other General and Admin Expenses	1.00
Total General and Administrative	$                                   59.02
Landscape Expenses
Annual Contracts	660.00
Total Landscape Expenses	$                                 660.00
Pool Expenses
Repairs & Maintenance
Lease Costs	109.89
Total Repairs & Maintenance	$                                 109.89
Utilities
Pool Gas and Electric	202.53
Total Utilities	$                                 202.53
Total Pool Expenses	$                                 312.42
Taxes and Insurance
Property Taxes	1,399.03
Total Taxes and Insurance	$                              1,399.03
Utilities
Streetlights	149.16
Total Utilities	$                                 149.16
Total Expenditures	$                              2,579.63
Net Operating Revenue	$                              6,975.37
Net Revenue	$                              6,975.37

HOA Rules And Fines Summary

 

More defined rules and fines have been developed for the Mar Cheri Community as recommended by our attorney with the goal to further improve and protect our community and to provide the HOA Board with a means of recourse if a legitimate complaint is ignored by a homeowner. The hope is to never need to implement a fine but allows us to in the event it becomes necessary. The fines are not meant to create a dictatorial community and the HOA Board and Architecture Committee will not be wandering the community looking for violations and it is hoped that no one in our community uses these fines in that manner. If a neighbor has a complaint it must be submitted in writing to the Architecture Committee and the complaint will then be investigated. A warning will be given for first offenses except for damage to community property or violations of pool rules as everyone must sign these rules and is fully aware of them. Fines will only be assessed if a rule continues to be violated. There will also be an appeals process. Homeowners who rent their homes will have additional separate rules and fines.

Below are some examples of the fines:

$25 fine for not having dog(s) on a leash or not cleaning up a pet’s feces

$10 fine for each day garbage, recycling or yard waste bins are left on the sidewalk or not stored appropriately

$250 fine plus cost of repair for damage to any community property

Please go to the Mar Cheri website at www.marcheri.org to view the official document and complete list of rules and fines.

 

Mar Cheri Minutes

April 9, 2018

The meeting was called to order by President Schiewetz.  In attendance were board members Peter and Bill Saballa-Davis; House; Bengeult; Salton; Mesick; and Isaacson.

The following topics were discussed:

• The pool work is approved by the County Public Health Department. Schiewetz forwarded the city inspection bill to the contractor for payment.  He will follow up to obtain the certificate of completion.
• Three survey firms have been identified. Schiewetz motioned that the lowest bid ($2,000 or less) be accepted.  Treas. Bengeult seconded the motion; all in favor.  Schiewetz will contact Anders Land for their bid, which is expected to be lowest.
• The Treasury audit is expected to be completed before the end of April, with the bank balance being less than $100 different than the book balance.
• Treasurer Bengeult presented the proposed tree replacement plan. After much discussion, it was agreed that Schiewetz and Mesick would meet to finalize the tree selection, taking into account how the new trees will impact maintenance and future views.  The selection will be made by April 20^th.  Schiewetz made a motion to accept the tree replacement plan as amended.  House seconded the motion; all in favor.  The Tree Replacement Plan will be submitted to the City for final approval.
• Treasurer Bengeult presented the March Treasurer’s Report. He reported that there are two homeowners with delinquent monthly dues.  Only fifteen homeowners haven’t paid their annual assessment.
• Bengeult reported that his new neighbor Larry would like to be considered as the new Treasurer for the remainder of they year.
• A Webmaster is being sought to replace Vicki Bengeult.
• A maintenance report was not presented. Bill Saballa-Davis agreed to join the Maintenance Committee.  He also agreed to accept the position as Pool Manager as the Bengeults prepare to move.  He will also present a plan to improve the entrance lighting via email before (or at) the next board meeting.
• Mesick and Salton presented the revised proposed rules governing pool parties. After discussion, the revision was approved.  Pool party rules are attached.
• Mesick and Isaacson interviewed a student living in Mar Cheri who would like the job of opening/closing the pool for the summer. Mesick motioned that wages be set at $25/day.  Schiewetz seconded; all in favor.
• Proposed fines for homeowners pursuant to Article IX (d) of the Bylaws were presented by Architecture chair Salton. After discussion, it was agreed that the proposal will be finalized at the next meeting.
• No new welcome packets were distributed in the past month.
• One roof replacement was approved on 2^nd It was completed within 2 days.
• The lending libraries are expected to be open by Memorial Day weekend.
• The Hospitality committee is still working on the following events:
  • Pool cleanup work party May 19
  • June Garage Sale; all participants will be provided with a balloon for clearer identification.
  • Independence Day party (4^th of July)
  • August Night Out (with the Police)
• Next meeting is scheduled for May 7^th at the Salton home.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Laura House

Secretary

 

Mar Cheri Community Club STATEMENT OF FINANCIAL POSITION

As of March 31, 2018

TOTAL ASSETS
Current Assets Bank Accounts Checking Account	$40,626.20
Reserve (Savings) Account	5,062.72
Total Bank Accounts	$45,688.92
Undeposited Funds	320.00
Total Current Assets	$46,008.92
TOTAL ASSETS	$46,008.92
LIABILITIES AND EQUITY
Current Liabilities	$0.00
Total Payroll Liabilities	0.00
Total Other Current Liabilities $0.00	0.00
Total Liabilities	$0.00
Equity Opening Balance
Equity	$21,697.26
Retained Earnings –	5,542.12
Net Revenue	29,853.78
TOTAL LIABILITIES AND EQUITY	$46,008.92

 

 

 

 

 

Mar Cheri Community Club STATEMENT OF ACTIVITY March 2018
TOTAL
Revenue Membership Assessments	$30,819.37
Special Assessments	65.63
Unapplied Cash Payment Revenue –	1,050.00
Total Revenue	$29,835.00
GROSS PROFIT	$29,835.00
Expenditures General and Administrative
Dues & subscriptions
QuickBooks Payment Fees 57.14	$29,835.00
Supplies and Services Postage And Delivery	50.00
Total General and Administrative	107.14
Landscape Expenses Annual Contracts	330.00
Pool Expenses Repairs & Maintenance
Service Contracts	198.00
Supplies & Materials	114.25
Total Repairs & Maintenance	312.25
Utilities Pool Gas and Electric	430.43
Total Pool Expenses	742.68
Professional Services – Attorney	210.00
Utilities Streetlights	296.52
Total Expenditures	$1,686.34
NET OPERATING REVENUE	$28,148.66
Other Revenue Fines –	35.00
Interest Earned	0.09
Total Other Revenue	$ -34.91
NET REVENUE	$28,113.75

Pool Party Rules

All persons using the pool/pool area and play area do so at their own risk. The Mar Cheri Community Club (HOA) assumes no responsibility for any accident or injury in connection with such use or for any loss or damage to any party members or property. Entry constitutes agreement not to hold the HOA, nor its agents or employees liable for personal injury or loss or damage to persons or property.

1. All members in good standing and with signed liability release form shall be permitted to host a pool party. The homeowner(s) hosting the party will be required to sign a waiver taking full responsibility for any damages, rule violations or accidents that occur during the party or to any of the visitors or HOA members attending the party.
2. The homeowner must submit a request to the board at least 2 weeks prior to the desired date for the party. Include the requested date, desired hours for the party and the number of anticipated guests. Once approved the liability release form will need to be signed at least 48 hours prior to the party.
3. A deposit will be required at the time of signing the liability release form. A deposit of $150 is required for a party of <10 people. A deposit of $250 is required for a party of >10 people. The deposit will be refunded after the party barring any fines or property damage. If there is any damage or fines that exceed the deposit then the host(s) will be billed for the balance. If this balance isn’t paid within 30 days then a lien will be placed on the home.
4. A total of 20 people are allowed for a party including the host homeowner/family. A maximum of 8 children defined as 13 years of age or younger are permitted at any party. The host(s) are directly responsible for their guests’ actions and must remain on pool premises at the pool with their guests.
5. A certified lifeguard must be arranged and paid for by the host(s) for a party with more than 10 guests. The lifeguard may not be a guest or host of the party. The lifeguard’s information and certification must be submitted to the board at least 2 weeks prior to the party.
6. Other homeowners and their guests will still be allowed to use the pool during the party. The host will be responsible for limiting the number of their own guests in the pool to accommodate the other homeowners if the pool becomes too crowded or party members start to interfere with the other homeowners’ enjoyment of the pool. Any Mar Cheri homeowner can ask the host or their party to leave due to pool rule violations or inappropriate behavior and the party must then end immediately.
7. Make sure the access gate remains closed during the party. The host will be required to let party members in as needed.
8. A maximum of 4 cars will be permitted in the pool parking lot and no additional parking will be permitted around the neighboring homes. Guests must park near the home of the host(s) and walk to the pool or someone will need to shuttle guests back and forth.
9. All trash must be picked up after the party and disposed of by the member hosting the party.
10. Absolutely no food is allowed in the pool area, with the exception of plastic water bottles. All beverages (except water), snacks or other food items for a party must be consumed outside the pool at the picnic table area. NO ALCOHOLIC BEVERAGES ARE TO BE CONSUMED IN THE POOL AREA. It is recommended that there isn’t any alcohol beverage consumption prior to using the pool.
11. All other General Pool Rules also apply and must be followed by the host(s) and their party guests. These rules can be found at the Mar Cheri website: www.marcheri.org

Rule violations will result in a suspension of pool privileges for the homeowner/family and fines will be charged for any rule violations. (See also Rule #3)

 

Mar Cheri Minutes

March 12, 2018

The meeting was called to order by President Schiewetz.  In attendance were board members Sugiuchi; House; Mesick; Isaacson; Bengeult; and Salton.

The following topics were discussed:

• The pool work is approved by the County Public Health Department. Schiewetz will follow up on an additional bill for pool work.
• During the inspection of the trees on the pool lot, Board members Sugiuchi Bengeult encountered a neighbor outside Mar Cheri who assumed she owned a portion of the lot. It was agreed that the lot should be surveyed to identify boundaries and existing trees within the boundaries that will determine how many new trees need to be planted and will allow the board to protect Mar Cheri property from adverse possession.  Once bids are obtained, a motion to survey will be presented to the board before proceeding.  Sugiuchi and Bengeult will work with the City to identify appropriate trees before replanting the lot.
• Treasurer Bengeult reported that he will email the February Treasurer’s Report to the board. This has been done and is attached herein.  He reported that there is only one homeowner with delinquent dues as of February.  Only five or six homeowners have indicated that they would like to pay annual dues in monthly installments.
• A maintenance report was not presented. Board Member Schiewetz announced a plan to identify a skilled maintenance person to help/back up Maintenance Chair Obermark
• The draft rules governing pool parties in excess of the four specified in the pool rules was reviewed. A prior draft was discovered and will be sent to all Board Members in order to finalize the new rules.  Board members will review the proposal and comment directly to Mesick and Salton.
• Volunteers to open/close the pool for the summer are being sought. Two potential candidates were discussed and will be interviewed.
• Discussion of the entrance lighting was postponed to the next meeting due to the absence of board member Saballa-Davis.
• No new welcome packets were distributed in the past month.
• Board Member Salton asked if she could transplant day lilies from her yard to the picnic area. There were no objections.
• The lending libraries are nearly ready.
• The Treasury audit is under way. A new Treasurer will be sought to train with Board Member Bengeult prior to his move away from Mar Cheri.
• The Hospitality committee proposed the following events:
  • Pool cleanup work party May 19
  • June Garage Sale
  • Independence Day party (4^th of July)
  • August Night Out (with the Police)
• Next meeting is scheduled for April 9^th at the Saballa home.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Laura House

Secretary

 

 

Mar Cheri Community Club STATEMENT OF FINANCIAL POSITION

As of March 31, 2018

TOTAL ASSETS
Current Assets Bank Accounts Checking Account	$40,626.20
Reserve (Savings) Account	5,062.72
Total Bank Accounts	$45,688.92
Undeposited Funds	320.00
Total Current Assets	$46,008.92
TOTAL ASSETS	$46,008.92
LIABILITIES AND EQUITY
Current Liabilities	$0.00
Total Payroll Liabilities	0.00
Total Other Current Liabilities $0.00	0.00
Total Liabilities	$0.00
Equity Opening Balance
Equity	$21,697.26
Retained Earnings –	5,542.12
Net Revenue	29,853.78
TOTAL LIABILITIES AND EQUITY	$46,008.92

 

 

 

 

 

Mar Cheri Community Club STATEMENT OF ACTIVITY March 2018
TOTAL
Revenue Membership Assessments	$30,819.37
Special Assessments	65.63
Unapplied Cash Payment Revenue –	1,050.00
Total Revenue	$29,835.00
GROSS PROFIT	$29,835.00
Expenditures General and Administrative
Dues & subscriptions
QuickBooks Payment Fees 57.14	$29,835.00
Supplies and Services Postage And Delivery	50.00
Total General and Administrative	107.14
Landscape Expenses Annual Contracts	330.00
Pool Expenses Repairs & Maintenance
Service Contracts	198.00
Supplies & Materials	114.25
Total Repairs & Maintenance	312.25
Utilities Pool Gas and Electric	430.43
Total Pool Expenses	742.68
Professional Services – Attorney	210.00
Utilities Streetlights	296.52
Total Expenditures	$1,686.34
NET OPERATING REVENUE	$28,148.66
Other Revenue Fines –	35.00
Interest Earned	0.09
Total Other Revenue	$ -34.91
NET REVENUE	$28,113.75

 

 

Mar Cheri Minutes

February 15, 2018

The meeting was called to order by President Schiewetz. In attendance were board members Sugiuchi; House; Mesick; Isaacson; Bengeult; and Saballa-Davis.

The following topics were discussed:

• The pool work is still awaiting final approval by the County Public Health Department. Pres. Schiewetz will continue to follow up.
• Several trees were identified for removal based on building safety, maintenance costs, and view covenants. Members have had an opportunity to inspect the proposed actions, and the comment period is now closed. Board members Sugiuchi and Bengeult will be in touch with the City of Federal Way to confirm that no approval is required before proceeding, and then will finalize a proposal for board approval so the project can move forward before the pool is reopened for the summer.
• Treasurer Bengeult presented the Income and Expenses for January. He reported that there is only one homeowner with delinquent dues at present.
• Rec/Hospitality chair Mesick presented a draft job description for review. Treasurer Bengeult reported he is working on a job description, and will work with House on a Secretary job description since the handoff of all Secretary duties hasn’t yet been completed.
• Board member Mesick also presented a proposal for rules governing pool parties when the number of guests will exceed the four specified in the pool rules. Board members will review the proposal and comment individually to Mesick.
• VP Saballa-Davis reported that he had inspected the entrance lighting and recommended enhancing some of the existing lighting with LED bulbs and replacing entrance fixtures to improve visibility. He will obtain bids and present them to the board. He observed that two lights in the pool area have been out for several months and need to be replaced as well.

• No new welcome packets were distributed in February; however, a newer resident reported that there was potentially illegal tree cutting on her lot when the property changed hands. It was noted that the tree topping took place without review by the Architecture committee. It was recommended that homeowners be reminded that changes to home exterior, including painting, roof replacement, sheds, and fencing need to be approved by the Architect Committee prior to commencing work.
• A maintenance report was not presented. Pres. Schiewetz will follow up board member Obermark.
• Next meeting is scheduled for March 12^th at the House home.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Laura House

Secretary

Mar Cheri Community Club
Statement of Activity
January 2018
	Total
Revenue
Membership Assessments	899.99
Special Assessments	300.01
Unapplied Cash Payment Revenue	-80.00
Total Revenue	$1,120.00
Gross Profit	$1,120.00
Expenditures
General and Administrative
Dues & subscriptions
QuickBooks Accounting	34.09
QuickBooks Payment Fees	25.37
Total Dues & subscriptions	$59.46
Other General and Admin Expenses	21.98
Supplies and Services
Web site	237.59
Total Supplies and Services	$237.59
Total General and Administrative	$319.03
Landscape Expenses
Annual Contracts	330.00
Total Landscape Expenses	$330.00
Pool Expenses
Repairs & Maintenance
Lease Costs	109.89
Service Contracts	198.00
Supplies & Materials	86.35
Total Repairs & Maintenance	$394.24
Utilities
Pool Gas and Electric	227.71
Total Utilities	$227.71
Total Pool Expenses	$621.95
Utilities
Streetlights	148.25
Total Utilities	$148.25
Total Expenditures	$1,419.23
Net Operating Revenue	-$299.23
Other Revenue
Interest Earned	0.09
Total Other Revenue	$0.09
Net Other Revenue	$0.09
Net Revenue	-$299.14

 

Mar Cheri Community Club
Statement of Financial Position
As of January 31, 2018
	Total
ASSETS
Current Assets
Bank Accounts
Checking Account	11,017.45
Reserve (Savings) Account	5,078.55
Total Bank Accounts	$16,096.00
Other Current Assets
Undeposited Funds	0.00
Total Other Current Assets	$0.00
Total Current Assets	$16,096.00
TOTAL ASSETS	$16,096.00

January 8, 2018 The meeting was called to order by President Schiewetz. In attendance were At Large: Sugiuchi; Secretary: House; Rec/Hospitality Chair: Mesick; and Rec/Hospitality Committee Member: Isaacson. President Schiewetz made the following announcements: All board members are covered by the Board Liability Insurance policy without being specifically named. The prior board documentation can be scanned, and a project to do so will be discussed in a future meeting. The pool work is finished except preparing a Pool Data Form to be processed by the County Public Health Department. Pres. Schiewetz will pursue the form. Bids to remove trees in the pool area were discussed, including whether to remove all trees or top some. Three bids ranged from $2,200 to $2,500; however further clarification is needed before a bid is selected. At issue are: a) building safety; b) ongoing pool area maintenance costs; and c) adherence with view covenants. The board members agreed to mark trees that appear to meet the above considerations so that all community members can see what is being proposed. Landscape specialists will be consulted by members Sugiuchi and Schiewetz to recommend appropriate replacement trees/vegetation. We will be in touch with the City of Federal Way on the tree cutting and re-vegetation plan for their approval. All members agreed that a good use of the organic material would be to have it chipped and applied to the grounds to reduce weeds. Discussion will continue at the upcoming February board meeting; however, it was agreed that the project should move forward before the pool is reopened for the summer. Rules infractions and potential fines discussion was deferred to a later meeting to allow all board members time to review the proposed rules. Pres. Schiewetz reported that our attorney recommended fines for rule infraction. Once the rules are finalized, Board members recommended that the rules be distributed by paper copy to all community members, with each household acknowledging the rules as part of the key card reactivation process. The focus of the rules is to encourage people to do the right thing. Discussion of Entrance Lighting has been postponed to a later date. Other Business: Two welcome packets and orchids were delivered to new residents Mr. Yoon and Maggie Hess/Larry Barlow. Questions regarding exterior renovation were referred to the Architect chairperson. The hospitality committee suggested that we hold a CPR class prior to the pool opening. The issue will be researched and presented at the February board meeting. Procedures for all board positions need to be reviewed and possibly updated. This will be discussed further at the February board meeting. The following reports were unavailable for the second month in a row: Treasurer’s report (The financials ending 12/13/17 were made available subsequent to the meeting – below. Prior month was delivered at annual meeting.) Maintenance report Next meeting is scheduled for February 15th. There being no further business, the meeting was adjourned. Respectfully submitted, Laura House Secretary Mar Cheri Community Club Statement of Financial Position As of December 31, 2017 Total ASSETS Current Assets Bank Accounts Checking Account 11,087.09 Reserve (Savings) Account 5,078.37 Total Bank Accounts $16,165.46 Other Current Assets Undeposited Funds 80.00 Total Other Current Assets $80.00 Total Current Assets $16,245.46 TOTAL ASSETS $16,245.46 LIABILITIES AND EQUITY Liabilities Current Liabilities Other Current Liabilities Payroll Liabilities Federal Taxes (941/944) 0.00 WA SUI Employer 0.00 WA Workers Compensation 0.00 Total Payroll Liabilities $0.00 Total Other Current Liabilities $0.00 Total Current Liabilities $0.00 Total Liabilities $0.00 Equity Opening Balance Equity 21,697.26 Retained Earnings 3,458.48 Net Revenue -8,910.28 Total Equity $16,245.46 TOTAL LIABILITIES AND EQUITY $16,245.46 Sunday, Jan 14, 2018 04:05:21 PM GMT-8 – Cash Basis Mar Cheri Community Club Statement of Activity December 2017 Total Revenue Membership Assessments 599.99 Special Assessments 200.01 Unapplied Cash Payment Revenue -30.00 Total Revenue $770.00 Gross Profit $770.00 Expenditures General and Administrative Dues & subscriptions QuickBooks Accounting 34.09 QuickBooks Payment Fees 20.23 Total Dues & subscriptions $54.32 Supplies and Services Office Supplies 28.42 Postage And Delivery 90.00 Total Supplies and Services $118.42 Total General and Administrative $172.74 Landscape Expenses Annual Contracts 330.00 Services 66.00 Total Landscape Expenses $396.00 Pool Expenses Repairs & Maintenance Lease Costs 109.89 Service Contracts 198.00 Supplies & Materials 199.65 Total Repairs & Maintenance $507.54 Utilities Pool Gas and Electric 75.65 Water and Sewer 192.70 Total Utilities $268.35 Total Pool Expenses $775.89 Professional Services Attorney 336.00 Total Professional Services $336.00 Utilities Streetlights 148.25 Total Utilities $148.25 Total Expenditures $1,828.88 Net Operating Revenue -$1,058.88 Net Revenue -$1,058.88 Sunday, Jan 14, 2018 04:03:26 PM GMT-8 – Cash Basis

Mar Cheri Minutes

December 4, 2017

The meeting was called to order by President Ken Schiewetz. In attendance were VP: Peter Saballa-Davis; At Large (“AL”): Makoto Sugiuchi; Secretary: Laura House; Rec/Hospitality Chair (“RHC”): Anne Mesick; and Rec/Hospitality Committee Member (“RHCM”): Audrey Ann Isaacson.

President Ken made the following announcements:

• The pool work is finished. It needs to cure, and must be vacuumed during the curing process to prevent leaf damage.
• The trees in the pool area need to be addressed to prevent damage to the building and to reduce the height of the remaining trees so as to not block views of Mar Cheri homes. Pres. Ken asked AL Makoto to obtain bids on tree removal/tree topping. The bids will be reviewed by the board at the next meeting.
• Rules infractions and potential fines discussion was deferred to a later meeting due to the absence of Architecture Committee Chair (“ACC”) Heather Salton. Board members had questions regarding how to evaluate the seriousness of an infraction, how to structure fines, and specifically what infractions would carry fines. Pres. Ken indicated he would discuss these questions with ACC Heather prior to the next meeting.
• If something comes up and a Mar Cheri resident doesn’t know to whom to speak about it, tell them to contact Pres. Ken.

Other Business:

• Entrance Lighting has dimmed over the years. It was recommended that we look into how to increase lighting. Pres. Ken asked VP Peter and RHC Anne to look into estimates to improve the lighting.
• Block Watch signs are up at both entrances. We should all encourage Mar Cheri residents to “If you see something suspicious, ask questions and report it.”
• Annual Meeting Feedback:
  • Name Tags received positive feedback for helping people meet new/old residents.
  • Shortage of ballots delayed the meeting; it would be good to have extra ballots at the next meeting for those who forget to bring theirs.
  • Attendance might have been improved by sending email reminders after the original notice for those who forgot the date/time/location.
• A large volume of records is currently being stored at Nancy Krueger’s home. It was recommended that the records be purged and only necessary records be retained in electronic format. Pres. Ken will discuss our attorney to find out how far back to retain which records.
• Does the Board Liability Insurance policy specifically name board members, and should it be updated? Pres. Ken will ask Treas. Greg to confirm.
• Pool infractions were discussed. This will be included in the landscape rules clarification. Sec. Laura asked if pay for use of the pool has ever been discussed. This would be more equitable for those who use the pool more frequently to pay a bit more of the cost of operating the pool, in addition to their annual dues. Some board members felt that the vote to continue to operate the pool in February was the final word on the pool, stating, “No one wants to discuss it again.”
• Next meeting is scheduled for January 8^th, with an emphasis on subsequent meetings being scheduled for the second Monday of each month.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Laura House

Secretary

Mar Cheri Community Club

2017 Mar Cheri HOA Annual Meeting Minutes
These minutes are not official. They will be approved at the 2018 annual meeting.

In attendance: 20 households were represented.

Mar Cheri HOA Board of Directors President Ken Schiewetz called the meeting to order at
7 p.m. at the Federal Way Library on 320^th Street. While previous meetings traditionally were held in February, the board made the decision to move the meeting to November. This allows residents to see and comment on next year’s budget and to know what next year’s annual assessment will be more than five months before the assessment is due.

An election committee was formed to count votes, including Margo Rolf and Michelle Egusa. Board members for the coming year are Ken Schiewetz, president; Peter Saballa-Davis, vice president; Nate Obermark, maintenance; Greg Bengeult, treasurer; Heather Salton, architecture; Anne Mesick, recreation; Laura House, secretary; Makoto Sugiuchi, at large.

New neighbors were welcomed to Mar Cheri, including Robin and Shannon Mann.

President’s Report

Board President Ken Schiewetz reported that the largest project tackled in Mar Cheri in 2017 was the resurfacing of the swimming pool. This work was completed Nov. 7. The original plan was to resurface the pool. However, once resurfacing began it was evident that more work needed to be done to ensure the pool’s ongoing integrity. Ken said that if the additional work had been postponed the project would have been more expensive in the future.

The other concern in 2017 continued to be an issue created a few years ago when too many trees adjacent to the common pool area were removed. Mar Cheri’s attorney indicated that Mar Cheri no longer has liability related to this incident. Ken said he would let residents know if the board hears any additional information concerning this issue.

He also noted that the spring that runs through the pool parking lot will be addressed next year.

In addition, Ken advised residents to watch for suspicious individuals in the neighborhood, noting that a car was stolen recently from outside a Mar Cheri residence. He reminded community members that Mar Cheri initiated a Block Watch program last summer. Block Watch signs are now posted at both entries to the community. Ken urged residents to meet their neighbors and make sure they have each other’s phone numbers.

Recreation Committee

Anne Mesick was elected as board member to chair Mar Cheri’s Recreation Committee. Audrey Isaacson will serve as a committee member. Serving as volunteers the past year, Anne and Audrey created welcome packets for new residents. They distributed these packets to those in attendance at the meeting. The packet features a message of welcome, ways new residents can become involved in the community, an updated Mar Cheri directory, and copies of Mar Cheri’s bylaws and covenants also are included.

The book kiosk Ray Krueger is constructing will be located at the pool. The kiosk is designed for community members to leave a book they’ve read and take a book they’d like to read. A big thanks to Ray for making this possible!

In other community activities, 12 Mar Cheri households participated in last summer’s garage sale. Also, this summer the annual party will return to the Fourth of July. Last summer’s party was cancelled because too few residents signed up to participate.

Architectural Committee

Board member Heather Salton reported that some individuals in Mar Cheri are not submitting their plans to the Architectural Committee for review before they begin a project. Before a resident begins any exterior project please consult articles VI and VII of Mar Cheri’s bylaws. All projects must adhere to these articles.

Heather also reported she is working to clarify rules concerning house and yard conditions. Failure to adhere to rules may result in fines when community members refuse to comply.

Treasurer Report

Treasurer Greg Bengeult’s report included a review of our 2017 performance against the budget, a report on the reserve account, and a preview of the 2018 budget. 

Mar Cheri underspent its 2017 budget by approximately $8,000, mostly because we didn’t do any landscaping this year and our legal expenses were minimal. The excess will be rolled over into our reserve account to help defray the extra costs of the pool resurfacing project. 

The reserve account, which started the year with about $12,700, will have a total income of about $43,000 by the end of the year, and will end with a balance of about $11,500 after paying for the pool resurfacing project.

The 2018 budget is modeled after our actual expenses from 2017, plus monies for addressing drainage and landscaping needs in the pool area. The annual assessment for 2018 will be $675, payable in one payment on or before April 1, or in 12 monthly payments of $60.

Greg also asked for volunteer families to help take care of the day-to-day pool duties next summer. In exchange for a few minutes a day, the family or families will receive a full rebate of their annual assessment. Pool opening and closing takes about 20 minutes per day, and cleaning the bathrooms takes about 30 minutes, but only on an as-needed basis. If two families volunteer, they can split the duties any way they like. The pool operates from Memorial Day to Labor Day, or possibly a little longer if the September weather stays nice.

Vice President Mark Moberg encouraged all Mar Cheri residents to serve on the board.

Thank you to all who participated in the annual meeting. When everyone contributes our community is stronger!

Mar Cher Board Minutes
August 7, 2017

In attendance: Ken Schiewetz, Mark Moberg, Makoto Sugiuchi, Nate Obermark, Heather Salton, Nathalie Moberg, Anne Mesick, Audrey Isaacson

Note on upcoming annual meeting: Mar Cheri’s annual meeting will be held Tuesday, November 7, at the library on South 320^th Street from 7 p.m. to 9 p.m. The primary purpose of this meeting is to elect board officers and provide a forum for discussion. Serving on the Mar Cheri Board is an excellent way to get to know your neighbors and help make our community the best it can be. If you are interested in serving on the board next year, please call board member Mark Moberg at 509-948-5742.

Board Reports:

Treasurer’s Report:

Financials were presented. Please see attached.

Maintenance Report:

Pool resurfacing and other necessary pool updates will take place at the end of September. The process is expected to take approximately one week.

Recreation and Hospitality Report:

Mar Cheri’s book-sharing kiosk plans are underway! The kiosk has been designed and will soon be under construction. Once completed, residents will be able to drop off their used books at the kiosk and/or take books to read.

Architecture Committee Report:

One house was approved for painting.

Important Updates:

Enforcing community rules:

To help ensure Mar Cheri remains a safe and attractive place to live, the board is in the process of clarifying the community covenants and bylaws by drafting a set of rules, which will include fines when rules are not followed. The rules are intended to help residents understand what is expected of all of us. Watch for more details on this. 

 

Pool Updates:

• Beginning next summer, a pool manager will be hired to oversee the opening, closing, and daily operation of Mar Cheri’s pool. This is a paid position for a responsible adult (18 years or older). The pool is open from Memorial Day to Labor Day. The pool manager will be paid $15 per day for approximately one hour of work per day for 90 days. If the pool manager cannot serve on a given day, he/she can appoint a substitute to manage the pool. If you are interested in this position please send a note to Greg Bengeult at greg@bengeult.com.

 

• Unless a significant number of residents let the board know that they want to continue to use the pool into September, the pool will be closed this year after Labor Day. You can reach board members at board@marcheri.org.

Strong volunteers needed!

St John’s Wort, an aggressive and invasive ground cover, is taking over near Mar Cheri’s First Avenue entrance. Sherrie Murchison, who faithfully cares for the garden in front of this sign, has been fighting the St. John’s Wort for some time, but Sherrie is now asking for help from those strong enough to dig it out. If you can help, please call Sherrie Murchison at 253-839-8921. She will meet volunteers at the entrance and show them what needs to be done.

 

The next Mar Cheri board meeting will begin at 7 p.m. Monday, September 11, at the pool.

 

Mar Cheri Community Club
Statement of Activity
July 2017
	Total
Revenue
Membership Assessments	1,225.00
Unapplied Cash Payment Revenue	-110.00
Total Revenue	$ 1,115.00
Gross Profit	$ 1,115.00
Expenditures
General and Administrative
Dues & subscriptions
QuickBooks Accounting	34.09
QuickBooks Payment Fees	35.65
Total Dues & subscriptions	$69.74
Other General and Admin Expenses	37.82
Total General and Administrative	$107.56
Landscape Expenses
Annual Contracts	330.00
Total Landscape Expenses	$330.00
Pool Expenses
Repairs & Maintenance
Lease Costs	109.89
Service Contracts	197.10
Supplies & Materials	387.84
Total Repairs & Maintenance	$694.83
Utilities
Pool Gas and Electric	277.47
Telephone	68.73
Trash Collection	32.56
Total Utilities	378.76
Total Pool Expenses	$1,073.59
Professional Services
Reserve and Engineering Studies	349.00
Total Professional Services	$349.00
Utilities
Streetlights	148.13
Total Utilities	$148.13
Total Expenditures	$2,008.28
Net Operating Revenue	-$893.28
Other Revenue
Interest Earned	0.61
Total Other Revenue	$0.61
Net Other Revenue	$0.61
Net Revenue	-$892.67
Mar Cheri Community Club
Statement of Financial Position
As of July 31, 2017
		Total
ASSETS
Current Assets
Bank Accounts
Checking Account		28,267.38
Reserve (Savings) Account		35,647.94
Total Bank Accounts		$63,915.32
Other Current Assets
Undeposited Funds		80.00
Total Other Current Assets		$80.00
Total Current Assets		$63,995.32
TOTAL ASSETS		$63,995.32
LIABILITIES AND EQUITY
Liabilities
Current Liabilities
Other Current Liabilities
Payroll Liabilities		0.00
Total Other Current Liabilities		$0.00
Total Current Liabilities		$0.00
Total Liabilities		$0.00
Equity
Opening Balance Equity		21,697.26
Retained Earnings		3,458.48
Net Revenue		38,839.58
Total Equity		$63,995.32
TOTAL LIABILITIES AND EQUITY		$63,995.32