May 7, 2018
The meeting was called to order by President Schiewetz. In attendance were board members Bengeult; Salton; Bill Saballa-Davis; House; Suguchi; Mesick; and new Treasurer Larry Barlow. Hospitality Committee member Audrey Isaacson was also in attendance.
The following topics were discussed:
- Survey stakes were located, so a new survey will not be needed. The tree replacement plan was finalized and will be delivered to the city for approval by May 9 with a goal of having the tree removal completed before the pool opens. President Schiewetz motioned that we accept a bid of $4,000 which includes removal of the 11 trees, stump grinding, and planting the replacement trees. The motion passed unanimously.
- Pool Manager Bill Saballa-Davis reported that work has begun on deferred maintenance of the pool deck and pool building. Work that needs to be accomplished at the May 19 work party includes staining exposed wood, cleaning restrooms, repair/staining of the picnic tables, and repair and pressure washing the sun deck. Pressure washing has begun and may be completed by May 19. Work on lighting at the Dash Pt. entrance and electrical work at the pool has been postponed until 2019 due to the amount of deferred maintenance at the pool. Lunch will be provided for volunteers at the work party. The work party starts at 9am.
- Treasurer Bengeult presented the April Treasurer’s Report (see below). He reported that there are no homeowners with delinquent monthly dues. Six are delinquent on their annual assessment.
- The Treasury audit report was presented.
- Anne Mesick reported that Gary Mesick will assume the Webmaster duties if no other volunteers come forward.
- The student who was previously identified as a candidate for opening/closing the pool is no longer available. This can be a paid position, and candidates, or volunteers to serve on occasion, are still being sought. Homeowners who wish to assume the position or volunteer to open or close the pool periodically are encouraged to contact the Pool Manager or come to the pool work party.
- Proposed fines for homeowners pursuant to Article IX (d) of the Bylaws were discussed. Discussion included all owners’ responsibility for their guests and/or tenants. Schiewetz moved that the rules be approved, posted on the Website, and examples of potential fines be provided to the homeowners. The motion was seconded, and approved by all except Mesick, who wished to be recorded as the dissenting vote. The board agreed that if any homeowner has questions they should be encouraged to contact a board member or the Architect Chair Heather Salton.
- With the onset of spring, the board was asked to remind their neighbors that sidewalks should be clean and free of weeds, trash cans should be stored out of view, and pets should be leashed. If any homeowner is unable to take care of weeds in the sidewalk they should be encouraged to contact President Schiewetz who volunteered to help.
- No new welcome packets were distributed in the past month.
- The lending library is ready to be installed near the pool.
- The Hospitality committee is still working on the following events:
- Pool cleanup work party May 19, beginning at 9:00 AM
- Garage Sale, June 23; all participants will be provided with a balloon for clearer identification.
- Independence Day party (4th of July)
- Block Watch Night Out August 7, 6 – 9 PM
- Next meeting is scheduled for June 4th at the pool deck, weather permitting.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Laura House
Secretary
See below for Audit Reconciliation, HOA Fines summary, and Financials
March 14, 2018
Reconciliation: January 1, 2017 — December 31, 2017
Actual Starting Balance in Account -January 1, 2017
$12,015.01
12 678.73
$24,693.74
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Audrey Isaacson
| Mar Cheri Community Club
Statement of Financial Position |
|
| As of April 30, 2018 | |
| Total | |
| ASSETS | |
| Current Assets | |
| Bank Accounts | |
| Checking Account | 47,421.57 |
| Reserve (Savings) Account | 5,062.72 |
| Total Bank Accounts | $ 52,484.29 |
| Other Current Assets | |
| Undeposited Funds | 500.00 |
| Total Other Current Assets | $ 500.00 |
| Total Current Assets | $ 52,984.29 |
| TOTAL ASSETS | $ 52,984.29 |
| LIABILITIES AND EQUITY | |
| Liabilities | |
| Current Liabilities | |
| Other Current Liabilities | |
| Payroll Liabilities | |
| Federal Taxes (941/944) | 0.00 |
| WA SUI Employer | 0.00 |
| WA Workers Compensation | 0.00 |
| Total Payroll Liabilities | $ 0.00 |
| Total Other Current Liabilities | $ 0.00 |
| Total Current Liabilities | $ 0.00 |
| Total Liabilities | $ 0.00 |
| Equity | |
| Opening Balance Equity | 21,697.26 |
| Retained Earnings | -5,542.12 |
| Net Revenue | 36,829.15 |
| Total Equity | $ 52,984.29 |
| TOTAL LIABILITIES AND EQUITY | $ 52,984.29 |
| Mar Cheri Community Club | |
| Statement of Activity | |
| April 2018 | |
| Total | |
| Revenue | |
| Membership Assessments | 9,251.87 |
| Special Assessments | 3.13 |
| Unapplied Cash Payment Revenue | 300.00 |
| Total Revenue | $ 9,555.00 |
| Gross Profit | $ 9,555.00 |
| Expenditures | |
| General and Administrative | |
| Dues & subscriptions | |
| QuickBooks Accounting | 34.09 |
| QuickBooks Payment Fees | 13.93 |
| Total Dues & subscriptions | $ 48.02 |
| Licenses | 10.00 |
| Other General and Admin Expenses | 1.00 |
| Total General and Administrative | $ 59.02 |
| Landscape Expenses | |
| Annual Contracts | 660.00 |
| Total Landscape Expenses | $ 660.00 |
| Pool Expenses | |
| Repairs & Maintenance | |
| Lease Costs | 109.89 |
| Total Repairs & Maintenance | $ 109.89 |
| Utilities | |
| Pool Gas and Electric | 202.53 |
| Total Utilities | $ 202.53 |
| Total Pool Expenses | $ 312.42 |
| Taxes and Insurance | |
| Property Taxes | 1,399.03 |
| Total Taxes and Insurance | $ 1,399.03 |
| Utilities | |
| Streetlights | 149.16 |
| Total Utilities | $ 149.16 |
| Total Expenditures | $ 2,579.63 |
| Net Operating Revenue | $ 6,975.37 |
| Net Revenue | $ 6,975.37 |
HOA Rules And Fines Summary
More defined rules and fines have been developed for the Mar Cheri Community as recommended by our attorney with the goal to further improve and protect our community and to provide the HOA Board with a means of recourse if a legitimate complaint is ignored by a homeowner. The hope is to never need to implement a fine but allows us to in the event it becomes necessary. The fines are not meant to create a dictatorial community and the HOA Board and Architecture Committee will not be wandering the community looking for violations and it is hoped that no one in our community uses these fines in that manner. If a neighbor has a complaint it must be submitted in writing to the Architecture Committee and the complaint will then be investigated. A warning will be given for first offenses except for damage to community property or violations of pool rules as everyone must sign these rules and is fully aware of them. Fines will only be assessed if a rule continues to be violated. There will also be an appeals process. Homeowners who rent their homes will have additional separate rules and fines.
Below are some examples of the fines:
$25 fine for not having dog(s) on a leash or not cleaning up a pet’s feces
$10 fine for each day garbage, recycling or yard waste bins are left on the sidewalk or not stored appropriately
$250 fine plus cost of repair for damage to any community property
Please go to the Mar Cheri website at www.marcheri.org to view the official document and complete list of rules and fines.