Mar Cheri Minutes

April 9, 2018

The meeting was called to order by President Schiewetz.  In attendance were board members Peter and Bill Saballa-Davis; House; Bengeult; Salton; Mesick; and Isaacson.

The following topics were discussed:

• The pool work is approved by the County Public Health Department. Schiewetz forwarded the city inspection bill to the contractor for payment.  He will follow up to obtain the certificate of completion.
• Three survey firms have been identified. Schiewetz motioned that the lowest bid ($2,000 or less) be accepted.  Treas. Bengeult seconded the motion; all in favor.  Schiewetz will contact Anders Land for their bid, which is expected to be lowest.
• The Treasury audit is expected to be completed before the end of April, with the bank balance being less than $100 different than the book balance.
• Treasurer Bengeult presented the proposed tree replacement plan. After much discussion, it was agreed that Schiewetz and Mesick would meet to finalize the tree selection, taking into account how the new trees will impact maintenance and future views.  The selection will be made by April 20^th.  Schiewetz made a motion to accept the tree replacement plan as amended.  House seconded the motion; all in favor.  The Tree Replacement Plan will be submitted to the City for final approval.
• Treasurer Bengeult presented the March Treasurer’s Report. He reported that there are two homeowners with delinquent monthly dues.  Only fifteen homeowners haven’t paid their annual assessment.
• Bengeult reported that his new neighbor Larry would like to be considered as the new Treasurer for the remainder of they year.
• A Webmaster is being sought to replace Vicki Bengeult.
• A maintenance report was not presented. Bill Saballa-Davis agreed to join the Maintenance Committee.  He also agreed to accept the position as Pool Manager as the Bengeults prepare to move.  He will also present a plan to improve the entrance lighting via email before (or at) the next board meeting.
• Mesick and Salton presented the revised proposed rules governing pool parties. After discussion, the revision was approved.  Pool party rules are attached.
• Mesick and Isaacson interviewed a student living in Mar Cheri who would like the job of opening/closing the pool for the summer. Mesick motioned that wages be set at $25/day.  Schiewetz seconded; all in favor.
• Proposed fines for homeowners pursuant to Article IX (d) of the Bylaws were presented by Architecture chair Salton. After discussion, it was agreed that the proposal will be finalized at the next meeting.
• No new welcome packets were distributed in the past month.
• One roof replacement was approved on 2^nd It was completed within 2 days.
• The lending libraries are expected to be open by Memorial Day weekend.
• The Hospitality committee is still working on the following events:
  • Pool cleanup work party May 19
  • June Garage Sale; all participants will be provided with a balloon for clearer identification.
  • Independence Day party (4^th of July)
  • August Night Out (with the Police)
• Next meeting is scheduled for May 7^th at the Salton home.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Laura House

Secretary

 

Mar Cheri Community Club STATEMENT OF FINANCIAL POSITION

As of March 31, 2018

TOTAL ASSETS
Current Assets Bank Accounts Checking Account	$40,626.20
Reserve (Savings) Account	5,062.72
Total Bank Accounts	$45,688.92
Undeposited Funds	320.00
Total Current Assets	$46,008.92
TOTAL ASSETS	$46,008.92
LIABILITIES AND EQUITY
Current Liabilities	$0.00
Total Payroll Liabilities	0.00
Total Other Current Liabilities $0.00	0.00
Total Liabilities	$0.00
Equity Opening Balance
Equity	$21,697.26
Retained Earnings –	5,542.12
Net Revenue	29,853.78
TOTAL LIABILITIES AND EQUITY	$46,008.92

 

 

 

 

 

Mar Cheri Community Club STATEMENT OF ACTIVITY March 2018
TOTAL
Revenue Membership Assessments	$30,819.37
Special Assessments	65.63
Unapplied Cash Payment Revenue –	1,050.00
Total Revenue	$29,835.00
GROSS PROFIT	$29,835.00
Expenditures General and Administrative
Dues & subscriptions
QuickBooks Payment Fees 57.14	$29,835.00
Supplies and Services Postage And Delivery	50.00
Total General and Administrative	107.14
Landscape Expenses Annual Contracts	330.00
Pool Expenses Repairs & Maintenance
Service Contracts	198.00
Supplies & Materials	114.25
Total Repairs & Maintenance	312.25
Utilities Pool Gas and Electric	430.43
Total Pool Expenses	742.68
Professional Services – Attorney	210.00
Utilities Streetlights	296.52
Total Expenditures	$1,686.34
NET OPERATING REVENUE	$28,148.66
Other Revenue Fines –	35.00
Interest Earned	0.09
Total Other Revenue	$ -34.91
NET REVENUE	$28,113.75

Pool Party Rules

All persons using the pool/pool area and play area do so at their own risk. The Mar Cheri Community Club (HOA) assumes no responsibility for any accident or injury in connection with such use or for any loss or damage to any party members or property. Entry constitutes agreement not to hold the HOA, nor its agents or employees liable for personal injury or loss or damage to persons or property.

1. All members in good standing and with signed liability release form shall be permitted to host a pool party. The homeowner(s) hosting the party will be required to sign a waiver taking full responsibility for any damages, rule violations or accidents that occur during the party or to any of the visitors or HOA members attending the party.
2. The homeowner must submit a request to the board at least 2 weeks prior to the desired date for the party. Include the requested date, desired hours for the party and the number of anticipated guests. Once approved the liability release form will need to be signed at least 48 hours prior to the party.
3. A deposit will be required at the time of signing the liability release form. A deposit of $150 is required for a party of <10 people. A deposit of $250 is required for a party of >10 people. The deposit will be refunded after the party barring any fines or property damage. If there is any damage or fines that exceed the deposit then the host(s) will be billed for the balance. If this balance isn’t paid within 30 days then a lien will be placed on the home.
4. A total of 20 people are allowed for a party including the host homeowner/family. A maximum of 8 children defined as 13 years of age or younger are permitted at any party. The host(s) are directly responsible for their guests’ actions and must remain on pool premises at the pool with their guests.
5. A certified lifeguard must be arranged and paid for by the host(s) for a party with more than 10 guests. The lifeguard may not be a guest or host of the party. The lifeguard’s information and certification must be submitted to the board at least 2 weeks prior to the party.
6. Other homeowners and their guests will still be allowed to use the pool during the party. The host will be responsible for limiting the number of their own guests in the pool to accommodate the other homeowners if the pool becomes too crowded or party members start to interfere with the other homeowners’ enjoyment of the pool. Any Mar Cheri homeowner can ask the host or their party to leave due to pool rule violations or inappropriate behavior and the party must then end immediately.
7. Make sure the access gate remains closed during the party. The host will be required to let party members in as needed.
8. A maximum of 4 cars will be permitted in the pool parking lot and no additional parking will be permitted around the neighboring homes. Guests must park near the home of the host(s) and walk to the pool or someone will need to shuttle guests back and forth.
9. All trash must be picked up after the party and disposed of by the member hosting the party.
10. Absolutely no food is allowed in the pool area, with the exception of plastic water bottles. All beverages (except water), snacks or other food items for a party must be consumed outside the pool at the picnic table area. NO ALCOHOLIC BEVERAGES ARE TO BE CONSUMED IN THE POOL AREA. It is recommended that there isn’t any alcohol beverage consumption prior to using the pool.
11. All other General Pool Rules also apply and must be followed by the host(s) and their party guests. These rules can be found at the Mar Cheri website: www.marcheri.org

Rule violations will result in a suspension of pool privileges for the homeowner/family and fines will be charged for any rule violations. (See also Rule #3)