Mar Cheri Minutes
December 4, 2017
The meeting was called to order by President Ken Schiewetz. In attendance were VP: Peter Saballa-Davis; At Large (“AL”): Makoto Sugiuchi; Secretary: Laura House; Rec/Hospitality Chair (“RHC”): Anne Mesick; and Rec/Hospitality Committee Member (“RHCM”): Audrey Ann Isaacson.
President Ken made the following announcements:
- The pool work is finished. It needs to cure, and must be vacuumed during the curing process to prevent leaf damage.
- The trees in the pool area need to be addressed to prevent damage to the building and to reduce the height of the remaining trees so as to not block views of Mar Cheri homes. Pres. Ken asked AL Makoto to obtain bids on tree removal/tree topping. The bids will be reviewed by the board at the next meeting.
- Rules infractions and potential fines discussion was deferred to a later meeting due to the absence of Architecture Committee Chair (“ACC”) Heather Salton. Board members had questions regarding how to evaluate the seriousness of an infraction, how to structure fines, and specifically what infractions would carry fines. Pres. Ken indicated he would discuss these questions with ACC Heather prior to the next meeting.
- If something comes up and a Mar Cheri resident doesn’t know to whom to speak about it, tell them to contact Pres. Ken.
Other Business:
- Entrance Lighting has dimmed over the years. It was recommended that we look into how to increase lighting. Pres. Ken asked VP Peter and RHC Anne to look into estimates to improve the lighting.
- Block Watch signs are up at both entrances. We should all encourage Mar Cheri residents to “If you see something suspicious, ask questions and report it.”
- Annual Meeting Feedback:
- Name Tags received positive feedback for helping people meet new/old residents.
- Shortage of ballots delayed the meeting; it would be good to have extra ballots at the next meeting for those who forget to bring theirs.
- Attendance might have been improved by sending email reminders after the original notice for those who forgot the date/time/location.
- A large volume of records is currently being stored at Nancy Krueger’s home. It was recommended that the records be purged and only necessary records be retained in electronic format. Pres. Ken will discuss our attorney to find out how far back to retain which records.
- Does the Board Liability Insurance policy specifically name board members, and should it be updated? Pres. Ken will ask Treas. Greg to confirm.
- Pool infractions were discussed. This will be included in the landscape rules clarification. Sec. Laura asked if pay for use of the pool has ever been discussed. This would be more equitable for those who use the pool more frequently to pay a bit more of the cost of operating the pool, in addition to their annual dues. Some board members felt that the vote to continue to operate the pool in February was the final word on the pool, stating, “No one wants to discuss it again.”
- Next meeting is scheduled for January 8th, with an emphasis on subsequent meetings being scheduled for the second Monday of each month.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Laura House
Secretary