Author: Webmaster

April 2017 Board Minutes

April Minutes 4.18.17

In attendance: Ken Schiewetz, Mark Moberg, Greg Bengeult, Makoto Sugiuchi, Anne Mesick, Audrey Isaacson, Nathalie Moberg

 Treasurer’s Report:

  • 2017 invoices were sent to homeowners on March 1 and payment was due by April 15. As of April 19, 59 households are current on their assessment payments.
  • Financials were presented. Please see attached.

Recreation and Hospitality Committee:

  • The board welcomed Anne Mesick and Audrey Isaacson, who are now heading up Mar Cheri’s Recreation and Hospitality committee.
  • Anne and Audrey proposed creating and distributing welcome packets to new homeowners and sending condolence cards to Mar Cheri families who experience deaths in their households. They also suggested a summertime community garage sale, which would be open to all Mar Cheri homeowners. The board agreed these would be excellent ways to continue to create community in Mar Cheri. Anne and Audrey will assemble the welcome packets and plan the garage sale.
  • Anne and Audrey also proposed that Mar Cheri consider creating a Neighborhood Block Watch, which can add to security in our community. Among other advantages, the Block Watch would serve to encourage neighbors to call one another when they notice suspicious activity or other potential trouble in the neighborhood. The board agreed that having Block Watch in Mar Cheri would be advantageous. Watch for more on this in the coming months.

 

Architecture Committee:

  • Notices were sent regarding an RV in a driveway and a trailer in another driveway.
  • One new exterior door was approved.

 

General Business:

  • Ken is continuing to work with Lakehaven Utility District to determine who is responsible for maintaining a malfunctioning catch basin within Mar Cheri.

 

The next Mar Cheri board meeting will begin at 7 p.m. May 9th at the home of Greg and Vicki Bengeult.

Reminder: Please keep leaves clear of street drains and grass/weeds from sidewalk cracks.

Upcoming Events: 2017 Summer Party, July 9th, 4-8 p.m.

Phone Directory Updates: Please return any necessary changes to the phone directory with your homeowner’s assessment, or email changes to secretary@marcheri.org.

 

 

Mar Cheri Community Club

STATEMENT OF ACTIVITY

March 2017

  TOTAL
REVENUE

Membership Assessments

 31,264.00
Unapplied Cash Payment Revenue -3,601.00
Total Revenue $27,663.00
GROSS PROFIT $27,663.00
EXPENDITURES

General and Administrative

 212.78
Landscape Expenses 328.50
Pool Expenses 462.27
Professional Services 750.00
Utilities 148.51
Total Expenditures $1,902.06
NET OPERATING REVENUE $25,760.94
OTHER REVENUE

Finance Charge

 44.10
Total Other Revenue $44.10
NET OTHER REVENUE $44.10
NET REVENUE $25,805.04

Cash Basis  Tuesday, April 18, 2017 03:01 PM GMT-7

 

 

Mar Cheri Community Club

STATEMENT OF FINANCIAL POSITION

As of March 31, 2017

  TOTAL
ASSETS

Current Assets

Bank Accounts

Checking Account

 26,795.64
Reserve (Savings) Account 25,371.35
Total Bank Accounts $52,166.99
Other Current Assets $0.00
Total Current Assets $52,166.99
TOTAL ASSETS $52,166.99
LIABILITIES AND EQUITY

Liabilities

Current Liabilities

 $0.00
Total Liabilities $0.00
Equity

Opening Balance Equity

 21,697.26
Retained Earnings 3,458.48
Net Revenue 27,011.25
Total Equity $52,166.99
TOTAL LIABILITIES AND EQUITY $52,166.99

Cash Basis  Tuesday, April 18, 2017 03:01 PM GMT-7

March 2017 Financials

Mar Cheri Community Club

STATEMENT OF FINANCIAL POSITION

As of February 28, 2017

TOTAL

ASSETS

Checking Account                                                                 $5,732.60
Reserve (Savings) Account                                                  $20,695.03
________________________________________________________________________

Total Bank Accounts                                                             $26,427.63

 

TOTAL

REVENUE

Membership Assessments                                                    $15.00
Unapplied Cash Payment Revenue                                     $3,771.00
Uncategorized Revenue                                                        $16.00

______________________________________________________                                                       Total Revenue                                                                        $3,802.00
_______________________________________________________

GROSS PROFIT                                                                          $3,802.00

EXPENDITURES
General and Administrative                                                   $401.20
Landscape Expenses                                                                $607.73
Pool Expenses                                                                           $714.36
Professional Services                                                               $202.50
Unapplied Cash Bill Payment Expenditure                          $88.50
Utilities                                                                                       $147.33
_______________________________________________________                                                                                       Total Expenditures                                                                 $2,161.622
_______________________________________________________

NET OPERATING REVENUE                                                      $1,640.38
NET REVENUE                                                                            $1,640.38

March 2017 Board Meeting Minutes

March Minutes 3.9.17

In attendance: Ken Schiewetz, Mark Moberg, Greg Bengeult, Makoto Sugiuchi, Heather Salton, Nate Obermark, Nathalie Moberg

 

Treasurer’s Report:

  • 2017 invoices were sent to homeowners on March 1. Mar Cheri policy stipulates that homeowners who have not paid their assessments by April 15 will accrue a $50 late fee. The 2017 assessment includes a $630 annual assessment and a $300 special assessment.
  • As of March 9, 68 of 69 homeowners have paid their full assessments for 2016.
  • Financials were presented. Please see attached.
  • Recently, Mar Cheri residents were given the option to pay their assessments on a monthly rather than annual basis. So far, 10 Mar Cheri households have opted to pay monthly.

 

Architectural Committee Report:

  • A new garage door was approved.

 

Maintenance Report:

  • The Mar Cheri Community Club is required to resurface the pool; the board is in the process of getting bids for the resurfacing.
  • Work in process for the pool area includes:
    • Fixing the boys restroom toilet
    • Replacing the damaged door to the boys bathroom
    • Replacing a rusting cabinet
    • Replacing two lights, one in the parking lot and the other at the north end of the building

 

General Business:

  • Board member will soon be working with the City of Federal Way to fix a minor stream bed that is eroding the bank near the sport court.
  • Board members also will contact Lakehaven Utility District to determine who is responsible for maintaining a malfunctioning catch basin.

 

Reminder: Please keep leaves clear of street drains and grass/weeds from sidewalk cracks.

Upcoming Events: 2017 Summer Party, July 9th, 4-8 p.m.

Phone Directory Updates: Please return any necessary changes to the phone directory with your homeowner’s assessment, or email changes to secretary@marcheri.org.

 

 

 

 

2017 Annual Meeting Minutes

2017 Mar Cheri HOA Annual Board Meeting Minutes
These minutes are unofficial. They will be approved at the 2018 Annual Meeting.

In attendance: 41 households were represented.
Mar Cheri HOA Board of Directors President Ken Schiewetz called the meeting to order shortly after 3 p.m. at the Federal Way Library on 1st Avenue South.

An Election Committee was formed to count votes, including Linda Craft, Steve Freeborn and Margo Rolf.

New neighbors were welcomed, including Dwayne and Laura House, Victor Ventura-Esparza, Jordan and Brittney Carr, William and Peter Saballa-Davis, and Brenda Busskohl. Attendees also observed a moment of silence for those in the community who passed away in 2016. Remembered were Anita Mayor, Joanne Avaiusini, David and Barbara Antonelli, Olivia Bruce, Martin Moore, and Al Frank.

President’s Report
Board President Ken Schiewetz reported that 2016 was a year of changes that engaged the guiding principal of most efficient use of HOA dues. As an example, Ken shared that the association was losing money when associate members from outside the Mar Cheri community were invited to use the pool for a fee. Now associate members no longer use the Mar Cheri pool, resulting in savings to the HOA. The community also is benefiting from the new pool entry key system, which provides ready and secure pool entry while also tracking how much the pool is used. The key system showed that more people used the pool in 2016 than in 2015.

Ken also reported that drainage work around the pool and surrounding area has effectively reduced the amount of standing water in this common area. In addition, mitigation regarding the trees that were cut at the bottom of the hill is delayed due to inaction on the part of the majority land owner and the City of Federal Way. Meanwhile, the HOA’s attorneys are providing guidance as the board seeks to minimize the mitigation’s impact on the Mar Cheri community and its residents.

The 2016 annual meeting minutes were read into the record and approved by those present.

Architecture Committee Report
Board member Heather Salton reported that in 2016 the following was presented to the committee for approval: a front porch addition, painting of two houses, a new roof, a shed, and a retaining wall and fence.

Violations and concerns in 2016 included:

  • Garbage left on the curb
  • An overgrown yard with weeds
  • A water heater left outside a home
  • A vehicle that was blocking visibility for motorists
  • A home business that was creating noise and parking issues
  • A rented home that generated concerns about how many tenants are living in the home

Treasurer’s Report
Treasurer Greg Bengeult reported that at the end of the year, the HOA 2016 budget was $2000 in the black. (For more details, please see at the end of this report the HOA documents that community members can access.)

A reserve fund is needed to ensure the HOA has the resources to upgrade, replace, and fix those things the homeowners hold in common. Mar Cheri residents currently own common items with an estimated value of $167,000. Among these items are the pool, the pool decks, pool furniture, the pool key entry system, the pool building and equipment, the pool fence, the sports court, the parking lot, retaining walls, and the signs at the Mar Cheri entrances.

To ensure the association can cover the costs of repairing, upgrading, and replacing these common items, a reserve fund is needed. This fund also is required by state law. To begin building this reserve fund, the 2017 HOA annual assessment is $630 with an additional $300 special assessment.

2017 HOA assessments are due April 1.

Vice President Mark Moberg asked community members to consider volunteering to serve on the HOA board. Audrey Isaacson and Anne Mesick volunteered to share the recreation position.

Ballot results
Ken shared the results of the ballot. Budget proposal 1 with special assessment and bylaw revisions were approved.

41 households cast ballots, with these results:
Ken Scheiwetz (president)                  39
Mark Moberg (vice president)            37
Nathalie Moberg (secretary)              37
Greg Bengeult (treasurer)                   38
Heather Salton (architecture)            37
Nate Obermark (maintenance)          38
Makoto Sugiuchi (at large)                 38
Budget 1 (keep the pool)                      32
Budget 2 (close the pool)                     6
Bylaws revisions                                   25 for, 13 against

The annual meeting was adjourned at 4:45 p.m.

Thank you to all who participate in the annual meeting. The board members look forward to a great year in the neighborhood!

The following documents are available to Mar Cheri residents who would like a copy. Please contact the HOA secretary at secretary@marcheri.org. The new bylaws also will be available on the Mar Cheri website soon.

  • HOA Bylaws, approved at the annual meeting
  • 2017 Budget, approved at the annual meeting
  • 2016 Budget vs. Actuals
  • 2016 Statement of Activities

2016 Statement of Financial Position

December 2016 Board Meeting

December Minutes 12/7/16
Present: Ken Schiewetz, Mark Moberg, Makoto Sugiuchi, Greg Bengeult, Vicki Bengeult

The November minutes were approved.

The annual meeting will be held at 3pm on Sunday, February 12th at the Federal Way Library on 1st Avenue.

Reminder: Please keep leaves clear of street drains and grass/weeds from sidewalk cracks.

Treasurer’s report:
• 67 of 69 homeowners are fully paid up. Of the remaining two, one house seems to be in escrow. Since last month, two of the three who received letters by certified mail informing them of the HOA collections policy and the possibility of legal action have paid in full.
• Financials were presented (attached).
• Two budgets for 2017 were presented – one with resurfacing the pool and continuing its operation. The second choice is to decommission the pool permanently in anticipation of alternate use of the space. We expect homeowners will want to keep the pool but are offering the second option before spending so much money on the resurfacing. Either choice will still require a special assessment to afford the resurfacing or decommissioning.
• With the proposed budgets, the reserve account will be fully funded in 30 years. Associations with 70% or above funding are at low risk for special assessments, and those with 30% or below are at high risk. We currently have 18.6% funding of our reserve account, and we won’t be above 30% for 11 years. We have $20,000 set aside for the pool resurfacing, which is anticipated to cost about $35,000.
• Special assessments are undesirable because they are unfair to owners who have not lived here as long. They open the association to law suits from those new residents. The idea of reserves is that current owners pay for the annual wear and tear (depreciation) of the property in anticipation of the inevitable need for replacement.
• The treasurer is investigating monthly payment options for the dues. He will meet with our bank representative to find out about the possibilities for auto-deposits and bank transfers.

Bylaw Committee: On advice of our attorney, the committee removed language from the bylaws that is redundant with the covenants. There are 2 significant changes.
1. The first is to move the annual meeting to November instead of February. This is to allow the budget vote to be taken prior to the calendar/fiscal year start.
2. The 2nd is to do away with the separate “maintenance fee” of $50. Annual assessments are intended to maintain the property, so there is no reason to have a separate fee. We hope that owners will want to volunteer their time for the good of the community without that $50 incentive.
The bylaws modifications will be distributed to owners for approval at the annual meeting.

General Business: The fence around the sports court has been repaired. We are looking for landscape contractors to bid on the statement of work for the common areas.

The next board meeting is scheduled for 7pm on Thursday, January 12, at the Schiewetz household.

November 2016 Minutes

November minutes

11/9/16 Ken, Heather, Mark M., Makoto, Greg

Heather, Architecture Committee:
• Heather presented what she has so far on new rules and fines. They need some additional editing but are nearly ready for publishing. Greg showed a policy template he received from our attorney that lays out the process for assessing fines and for the subsequent hearing and decision process. We will send the rules to our attorney for review before finally publishing them.
• Heather received another complaint about the commercial trucks parked in their cul de sac. She sent a letter to the responsible party about 3 weeks ago and he has reduced the amount of work he does in his driveway, but the trucks are still parked on the street and in his driveway. Our policy is to give the offending party 30 days to comply, so she will wait another week before following up.
• We held a discussion about enforcing rules that have been ignored in the past (i.e., grandfathering in some existing violations). The consensus is that we must enforce all of our restrictions, bylaws, and rules equally across the entire neighborhood or else we may lose the ability to enforce those rules when they are violated by others.
• There are no new or outstanding requests for Architecture Committee approvals.

Greg, Treasurer’s report:
• 65 of 69 homeowners are fully paid up. Of the remaining four, one house seems to be in escrow and the other three have received letters by certified mail informing them of the HOA collections policy and the possibility of legal action.
• Greg summarized the legal opinions we received about our rental property policy, home businesses, and scoping of rules that the board may establish.
◦ Rentals: Article V, section 2 of our C&Rs states that landlords must provide in writing the names and relationship information of all tenants. Article VII, section 1 of our Bylaws states that each house in the neighborhood shall be occupied by not more than one family. Our attorney tells us that these clauses are enforceable.
◦ Home business: We have never tried to restrict home businesses, and the opinion confirms that we cannot. We do have the authority to enforce some restrictions though, particularly the ones that relate to signage and general nuisances. These restrictions apply to all homes equally, of course.
◦ Scope of rules: The board has the authority to adopt rules and set penalties for any and all C&R restrictions and bylaws. The board also may adopt rules extending the C&R and Bylaws provisions, as well as on any other subject that will help promote the recreation, health, safety and welfare of the residents. The board may not adopt any rules that contradict or conflict with the C&Rs or Bylaws.
• Greg gave the pool status. It has been winterized, and our pool maintenance service gave us their opinion that the pool might be able to go one more year before requiring resurfacing. If the county inspector tells us it is necessary next year then we will have to comply anyway.
• Greg presented two candidate budgets for 2017, one that continues operations essentially the same as for this year, and one that contemplates closing the pool permanently. The budgets will be edited over the next month and should be ready for mailing to all homeowners in December. The homeowners will vote for one of the 2017 budgets during our annual meeting in February.

Ken, general business:
• The board went in to executive session for a brief discussion about the tree mitigation status.
• Back in regular session, Ken talked with James and authorized him to spend up to $500 to repair the fence and gate near the sports court. He also told James to let us know if he doesn’t want to do it, and we will go out for bids from other contractors.
• The common area landscape maintenance is not being done properly, and our maintenance contractor is not responding to calls or messages. We will type up a detailed statement of work and send it out to other contractors for bids.

The next meeting is scheduled for Wednesday, December 7, at the Bengeult household.

October 2016 Minutes

October Board Meeting

October 5, 2016

In attendance: Ken Schiewetz, Greg Bengeult, Heather Salton, Mark Moburg, Makoto Sugiuchi

General News

  • Minutes from June, July, and August were approved.
  • A homeowner has complained about a neighbor who is operating a business out of his home, and who is now creating a noise nuisance while conducting that business outdoors in his driveway. Greg will contact our attorney to see what enforcement actions the board may take in situations like this. In the mean time, Heather, in her capacity as Architecture Committee chair, will take the following actions:
    • speak with the complaining homeowner to get the facts,
    • speak with the business owner directly about the situation, and
    • draft a letter to the business owner formally requesting him to conduct the business indoors, in his garage, or off site.
  • A homeowner who is renting out his house as an absentee landlord is renting to several different tenants simultaneously, in violation of Article VII of our CC&Rs. The board has decided to consult our attorney to see what actions we may take to enforce the CC&R provision.
  • Our attorney has advised us that the primary enforcement mechanism we can use is to assess fines on homeowners who violate provisions of our CC&Rs, our Bylaws, or our Rules and Regulations. To begin formalizing this process, Heather will contact everyone who expressed an interest in working on a committee to review the Bylaws. The focus of the committee will be on reviewing the Bylaws, on drafting a set of Rules and Regulations for the neighborhood, and on drafting a schedule of fines to be assessed on violators.

Treasurer’s Report

  • Greg presented four different plans to fund the reserve account, ranging from permanently closing the pool, which would greatly reduce the need for a reserve account, to aggressively bringing the account up to 100% funding in the shortest reasonable time, which would put a big strain on most of our budgets. The board selected two of the four plans to move forward with, and Greg will generate 2017 budgets for both of the plans. The board will review the budgets at the November meeting. The plan is to finalize the budgets in November and publish them to all homeowners in December, so that everyone will have the information they need to vote for a budget at the next annual meeting.
  • The board discussed some concerns with the bill we received from the landscaping service that covers four months of landscape maintenance and the parking lot resurfacing. Ken will discuss the bill with the contractor to resolve the concerns.
  • The pool was officially closed on September 6th.. The trash collection and phone services have been suspended for the winter, and the maintenance service is back on its winter schedule.
  • September 30th bank balances:
    • Checking $19,404.63
    • Savings $12,678.10
  • September financial activity:
Revenue: homeowner refund ($50.00)
Total Revenue ($50.00)
Office expenses $103.03
Payroll $254.43
Pool expenses $1,213.03
Utilities $146.24
Total Expenditures $1,716.23

 

The next meeting will be on Wednesday, November 9th.

 

September 2016 Minutes

Board Meeting – September 7, 2016

Heather Salton, Ken Schweitz, Mark Moberg, Greg Bengeult, and Makoto Suguichi were present. Minutes from the prior meeting were approved.

Architecture – No new requests this month. Heather sent another letter to a homeowner about the household goods sitting out on the curb. Everything has now been picked up. Makoto talked with the new tenant and found out that he is a contractor who will be renovating the building and repairing the damage caused by the previous tenants. He also responded favorably when Makoto pointed out the landscaping problems.

Treasurer – Greg presented the August financials and year-to-date budget performance.

General discussion topics
• – Reserve study discussion ◦ Ken and Greg will come up with 2 or more plans to deal with the reserve account situation, for presentation at the November board meeting. Greg will take the surviving plans from the November meeting and create budgets around them for discussion at the December meeting. The finalized plans and budgets will be sent out to all homeowners not later than the first week of January.◦ Heather suggested that we could set up a meeting in January during working hours, open to all homeowners, so the person who did the reserve study could explain it in detail and take questions. It would be during working hours because she can do it for free then. If we have her come to the annual meeting during non-working hours then we have to pay her.

• Grounds maintenance ◦ Ken will contact Adam about completing the drainage work and billing us for the parking lot resurfacing. If Adam cannot do the drainage work then Ken will arrange for someone else. ◦ We have received inquiries/complaints about the lack of maintenance at the west side of the Dash Point entrance. Ken will contact volunteers about landscaping. If volunteers are willing to improve it with three-season plantings then problem solved.

• Pool ◦ The board agreed that the pool should be closed for the year as of Labor Day due to weather turning cooler. Makoto volunteered himself and his wife to put away the furniture. Greg will take care of contacting the utility companies and the pool service to wind things down.

Usage of the pool by homeowners was up considerably—about 39%—from the prior year. The board received multiple comments from owners that they liked the longer hours and privacy of keeping the pool for residents. There were no problems with irresponsible behavior or water quality. Pool inspections were passed without any issues. It was a very smooth-running summer.

 

Summer 2016 Summer 2015
302 homeowner visits 218 homeowner visits
30 households 24 households
Average 10.1 visits per household Average: 9.08 visits per household
Percentage of families using pool: 43% Percentage of families using pool: 35%

 

  • Non-residents playing basketball at our court. ◦ Larry sent Ken an email about young men from outside the neighborhood playing ball in the evening and leaving a lot of trash around. Ken went down to look around and found only one water bottle, not a lot of trash. Makoto then said that he witnessed the young men leaving in their cars and racing up the street at high speed. That makes it a safety issue as well as potential trespassing. Ken will talk to James to see if he would take on the job of repairing the fence so we can post no trespassing signs and lock the gate if necessary.
Revenue: Dues 630
Office Expenses 1371
Payroll 475
Pool Expenses 1391
Utilities 146
Other Nonrecurring Maintenance 865
Total Expenditures 4248

 

The next meeting will be on Wednesday, 10/5.

August Board Minutes

Minutes from Board Meeting 08/12/2016

In attendance: Greg Bengeult, Heather Salton, Makoto Sugiuchi. Prior minutes were approved.

General News

There is nothing new to report on the stream mitigation issue.

The board has been contacted by two members this summer complaining of dog waste.

“On several occasions this past summer I have noticed a dog walker venturing out into the neighborhood and having his animal relieve itself on private property.  The walker purposely ventures onto lawns until his dog finds “its spot” to tinkle/poop.  Yes, the poop is collected but dog urine destroys most plants and grass. We have parks in FW for such activity.  Please remind all to CURB YOUR DOG or use your own back yard!”

Please be considerate. We realize that people who do not live here walk through the neighborhood, so if you see an offender, please politely remind them to curb their dog. Cats are best kept indoors.

We also had a report that someone was bringing a dog into the pool. After a check of the access lock log, Vicki reminded some owners that this is against the rules. We don’t think it’s happened since.

Treasurer’s Report

The Reserve Study report has been received. State law requires the reserve study, and recommends that HOA fully fund reserves, with the idea that as common areas are used, owners should pay for that use in an amount that covers eventual replacement. This is to avoid special assessments, which are particularly unfair to new owners, who have not been involved in the depreciation of assets.

The reserve study information will be shared in detail at the annual meeting, but basically the main assumptions in the study are 30-year average interest on savings of 1%, 30-year average inflation on construction materials of 3%. Anything worth more than 1% of our annual budget should be in the reserve study, as long as it meets the other criteria (common area asset, predictable lifetime, quantifiable replacement cost).

The board discussed the idea that as assessments get higher, we should offer homeowners an option for monthly or quarterly dues payments. It’s a lot more work for the treasurer, but it makes it much easier for homeowners to pay. Automatic bill pay from a bank account makes this very easy.

Makoto said that someone has been bringing their dog down to the pool some days in the late afternoon. Vicki will check the entry logs to try to see who it is, and notify them that it violates the rules.

I gave the treasurer’s report. The big items in July were a $400 pool cover, $660 in pool utilities, and about $1000 in pool maintenance and chemicals. We are now down to 3-1/2 delinquent accounts, which is very good compared to most years. The board approved the new policy on delinquent assessments, so I will be able to send a notice to the delinquent accounts of possible lien action next month.

Our next meeting is tentatively scheduled for Wednesday, 9/7. I sent a separate email to Mark to see if he will be available.

Checking Balance: $23039                                       Savings Balance: $12,677

 

Revenue: Dues 227
Office Expenses 58
Payroll 695
Pool Expenses (pool cover, chlorine system lease, maintenance contract, utilities, chemicals) 2052
Utilities (street lights) 146
Total Expenditures 2951

Pool Report

We passed our Public Health inspection with flying colors. No problems were found. The pool is getting good use this summer, and several owners have told board members that they appreciate the extended hours and privacy. Sasha and Jasmine Stroud have done a great job opening and closing the pool and keeping the area clean. Thanks also to Makoto and Greg who have helped with maintenance when necessary. Thanks to everyone who used the pool this summer – everyone pitched in and kept it tidy and safe.

We purchased and installed a new pool cover.

If the weather will be in upper 70s or greater in September we can keep the pool open past Labor Day. If not, Labor Day will be the last swimming day. Please keep your card keys for use next summer. They will be deactivated for the winter and reactivated next swim season.

Architecture Committee

The only actions were an approval for another new roof and a letter to an owner about a renter’s belongings abandoned at the curb.

The Board approved a retaining wall and fence project at the Salton/Leonhart home. Heather recused herself from the process.

We have contacted the landscaping contractor to see about adding the west side of the Dash Point entrance to the maintenance agreement.

Respectfully submitted,

Vicki Bengeult

Secretary

Policy on Delinquency

Mar Cheri Community Club Policy on Delinquent Assessments

 August, 2016

 Annual assessments are due on April 1 of each year. The annual assessment may be paid in two installments, with payments due on April 1st and July 1st. If a homeowner elects to pay in installments, an additional administrative fee will be assessed. Assessment payments will be applied to the oldest assessment first and progress toward the most recent assessment.

 Assessments are delinquent when payment has not been received by the due date. A 15 day grace period is provided for receipt of payment after which the property will be assessed a one-time late charge of $50.00.

 Assessments may include, but are not limited to, the annual (regular) assessment, special assessments, late charges, interest, fees, fines, attorney fees, collection costs and court costs. All costs related to a delinquent account will be assessed to the property and paid by the owner. The Covenants establish that an assessment is a continuing lien upon the property and a personal obligation of the owner.

The annual assessment is determined by the Board of Directors as part of the annual budget. The annual budget is ratified, or vetoed, by homeowners at the annual meeting. If the members veto the budget then the prior budget, including the annual assessment, remains in effect until a new budget is approved.

Statements may be provided by mail or e-mail as a reminder to homeowners of the amount and due date of assessments. Nevertheless, it is the responsibility of the homeowner to remember to pay by the due date even if a statement is not received. An owner may request consideration by the Board of Directors to defer payment due to extenuating circumstances.

If a check is returned the account immediately becomes delinquent plus there is a charge of $40.00 for the returned check. Returned checks will be handled in accordance with RCW §62A.3-515, RCW §62A.3-520, and RCW §62A.3-522.

If an account is delinquent over 90 days, the homeowner will be provided a warning that a Claim of Lien will be recorded on the property if payment is not received within 45 days.

If an account is delinquent over 180 days, a Claim of Lien will be filed with the King County Clerk. The lien amount will include filing charges for both the Claim of Lien, a subsequent Release of Lien, the cost of mailing the recorded lien form to the homeowner by certified mail, and any other costs that may be incurred in this process.

If an account is delinquent for more than one year or in arrears over $1,000, a suit will be filed in small claims court and/or the matter will be referred to an attorney for collection.

The Association will make a good faith effort to resolve disputes first with the Owner. If resolution is not reached the Association stands ready to invoke any and all legal remedies. The parties are herein forewarned that if court proceedings are necessary to resolve a dispute, the court may award to the prevailing party reasonable collection costs, attorney fees, and other costs.