Minutes from Board Meeting 08/12/2016
In attendance: Greg Bengeult, Heather Salton, Makoto Sugiuchi. Prior minutes were approved.
General News
There is nothing new to report on the stream mitigation issue.
The board has been contacted by two members this summer complaining of dog waste.
“On several occasions this past summer I have noticed a dog walker venturing out into the neighborhood and having his animal relieve itself on private property. The walker purposely ventures onto lawns until his dog finds “its spot” to tinkle/poop. Yes, the poop is collected but dog urine destroys most plants and grass. We have parks in FW for such activity. Please remind all to CURB YOUR DOG or use your own back yard!”
Please be considerate. We realize that people who do not live here walk through the neighborhood, so if you see an offender, please politely remind them to curb their dog. Cats are best kept indoors.
We also had a report that someone was bringing a dog into the pool. After a check of the access lock log, Vicki reminded some owners that this is against the rules. We don’t think it’s happened since.
Treasurer’s Report
The Reserve Study report has been received. State law requires the reserve study, and recommends that HOA fully fund reserves, with the idea that as common areas are used, owners should pay for that use in an amount that covers eventual replacement. This is to avoid special assessments, which are particularly unfair to new owners, who have not been involved in the depreciation of assets.
The reserve study information will be shared in detail at the annual meeting, but basically the main assumptions in the study are 30-year average interest on savings of 1%, 30-year average inflation on construction materials of 3%. Anything worth more than 1% of our annual budget should be in the reserve study, as long as it meets the other criteria (common area asset, predictable lifetime, quantifiable replacement cost).
The board discussed the idea that as assessments get higher, we should offer homeowners an option for monthly or quarterly dues payments. It’s a lot more work for the treasurer, but it makes it much easier for homeowners to pay. Automatic bill pay from a bank account makes this very easy.
Makoto said that someone has been bringing their dog down to the pool some days in the late afternoon. Vicki will check the entry logs to try to see who it is, and notify them that it violates the rules.
I gave the treasurer’s report. The big items in July were a $400 pool cover, $660 in pool utilities, and about $1000 in pool maintenance and chemicals. We are now down to 3-1/2 delinquent accounts, which is very good compared to most years. The board approved the new policy on delinquent assessments, so I will be able to send a notice to the delinquent accounts of possible lien action next month.
Our next meeting is tentatively scheduled for Wednesday, 9/7. I sent a separate email to Mark to see if he will be available.
Checking Balance: $23039 Savings Balance: $12,677
| Revenue: Dues | 227 |
| Office Expenses | 58 |
| Payroll | 695 |
| Pool Expenses (pool cover, chlorine system lease, maintenance contract, utilities, chemicals) | 2052 |
| Utilities (street lights) | 146 |
| Total Expenditures | 2951 |
Pool Report
We passed our Public Health inspection with flying colors. No problems were found. The pool is getting good use this summer, and several owners have told board members that they appreciate the extended hours and privacy. Sasha and Jasmine Stroud have done a great job opening and closing the pool and keeping the area clean. Thanks also to Makoto and Greg who have helped with maintenance when necessary. Thanks to everyone who used the pool this summer – everyone pitched in and kept it tidy and safe.
We purchased and installed a new pool cover.
If the weather will be in upper 70s or greater in September we can keep the pool open past Labor Day. If not, Labor Day will be the last swimming day. Please keep your card keys for use next summer. They will be deactivated for the winter and reactivated next swim season.
Architecture Committee
The only actions were an approval for another new roof and a letter to an owner about a renter’s belongings abandoned at the curb.
The Board approved a retaining wall and fence project at the Salton/Leonhart home. Heather recused herself from the process.
We have contacted the landscaping contractor to see about adding the west side of the Dash Point entrance to the maintenance agreement.
Respectfully submitted,
Vicki Bengeult
Secretary