Mar Cheri Minutes
December 11, 2018
The meeting was called to order by President Schiewetz. In attendance were board members House; Barlow; B Saballa-Davis; and Mesick. Homeowners P Saballa-Davis and A Isaacson also attended. The following topics were discussed:
- Maintenance Chair Saballa-Davis reported that the landscape contractor is awaiting delivery of 2 trees to complete planting in the pool area.
- Maintenance committee member James Rolf is shopping for replacement lights for the pool area and entrances. The committee members will meet next week to continue the search.
- Two estimates for the pool pump/heater will be distributed to the board for review and approval of the work to be completed in 2019, and the associated expense to be included in the 2019 budget.
- Research is ongoing into the use of liquid chlorine vs. tablets for the pool. Tablets may be adequate, and are more cost effective, eliminating the need for leased equipment.
- The sign at the 1st Avenue entrance has been up righted and the landscape was repaired, pending replanting in the spring. The damaged portion of the sign will be evaluated for repair vs. replacement. The homeowner who caused the damaged will be billed for the expenses associated with the sign and landscape repair. The board acknowledged the efforts of those responsible for the interim work on the repair.
- The board discussed the potential switch from the website to a Facebook page, which would be easier for homeowners to access and interact. The move would potentially save the cost of maintaining the web page, however more information is needed.
- The Hospitality Committee sent a sympathy card.
- Invitations to the Krueger annual holiday cookie party were sent out via email by the Secretary, with hand-delivered invitations for those without email by the Kruegers.
- Treasurer Barlow was unable to provide passwords for the board to review Pay HOA software due to work demands. He indicated that is has a dashboard for residents to view their dues status, and the software will issue statements for unpaid dues.
- A draft 2019 Budget was presented based on the 2018 budget. The board will review the final 2018 budget vs. actual results and obtain the pool repair bids before finalizing the 2019 Budget at the January board meeting.
- Laura House volunteered to fill the Vice President role until the next annual meeting. Saballa-Davis and Barlow supported the self-nomination; however, no vote was taken.
- Board Business conducted via email prior to the 12/11 Board meeting:
o The minutes of the Annual Meeting were reviewed and approved by the Board.
o Mail in ballots were opened and counted without convening the Election Committee pursuant to Article VII, Section 7. The board determined that a new election would not be necessary since no office was contested.
o The Board authorized the repair of the damaged 1st Avenue entrance sign.
- Next meeting is scheduled for Monday, January 14 at the House home.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Laura House
Secretary