Mar Cheri Community Club
2018 Mar Cheri HOA Annual Meeting Minutes
These minutes are not official until approved.
In attendance: 19 households were represented, which does not constitute a quorum.
Mar Cheri HOA Board of Directors President Ken Schiewetz called the meeting to order at 6:42 PM at the Federal Way Library on 1st Avenue South. A moment of silence was observed in recognition of the passing of long-time residents of Mar Cheri, including Roall Erickson, Norm Tauchin, and Katrina Frank. The minutes of the 2017 Annual Meeting were approved as read. An election committee was formed to count votes, including Steve Freeborn, Linda Craft, and Gary Mesick.
New neighbors were welcomed to Mar Cheri, including Larry Barlow/Maggie Hess; Anna, Olga, and Valeriy Himichuck; Mr & Mrs Yoon; Dong and Young Shin/Joshua and Summer Yang; Zack Rockseth/Peter Warren.
President’s Report
A new State Law (RCW 64.90.525) was passed that affects our budgeting process. The budget will be mailed to all homeowners, including the date for a meeting of homeowners to ratify the budget. No quorum is needed at this meeting.
Maintenance Report
22 boards were replaced at the pool before pressure washing and staining the deck. The 5 picnic tables were restored. 11 Pines surrounding the pool house were removed, and will be replaced with 6 decorative trees by year end. Pool house lighting will be replaced/upgraded by year end. Planned for 2019 is a new heater and pump for the pool along with improved lighting at the entry signs.
Treasurer Report
The long-time Treasurer Greg Bengeult moved away in June, and was replaced by our new Treasurer Larry Barlow, whose report included a review of our 2018 performance against the budget, a report on the reserve account, and a preview of the 2019 budget. Mar Cheri overspent its 2018 budget by approximately $7,000 year to date; however the variance is yet to be determined. Revenue was $51,494 against expenses of $35,000. Checking balance is $27,000; Reserve balance is $5,000. The reserve account should end the year at $15,000, as projected. The 2019 budget is modeled after our actual expenses from 2018, plus monies for pool and landscape (lighting) projects. If the budget is approved, the annual assessment for 2019 will be $690. Two homeowners are delinquent over one year on annual dues. Legal action will be commenced on both, resulting in a lien on their real estate until the dues are paid.
Recreation Committee
Committee Chair Anne Mesick reported that the committee distributed welcome packets to new homeowners. Events of the year included organizing the National Night Out, second annual garage sale, and the 4th of July picnic.
Architectural Committee
Board member Heather Salton resigned earlier in the year and was not available to report on approved projects. The position will be filled going forward by Rod Martinez.
The Election Committee counted the 19 ballots delivered in person. With only 19 ballots counted, the election is not complete. Upon receipt of the mailed-in ballots, the official count will be released. Board members for the coming year are tentatively Ken Schiewetz, President; (no candidates) Vice President; (no candidates) Secretary ; Larry Barlow, Treasurer; Rod Martinez, Architecture; Makoto Sugiuchi, At Large; Anne Mesick, Recreation.
Other Business
Don Deighton reminded everyone to check on Loss Assessment coverage in the event of a liability in excess of the Homeowners’ $2 Million policy. A loss in excess of $2 Million would be split evenly among the 69 homeowners. Homeowner policies offer Loss Assessment for very little premium increase in most cases.
July brought several pool violations to the attention of the board, including two households that had pool privileges revoked. Additionally, uninvited guests somehow entered the pool along with several homeowners either bringing in too many guests or failing to follow other rules. Most egregious were the three young men engaging in drug use in the men’s bathroom after the pool was closed for the day. Everyone was encouraged to let the Board know of any issues at the pool, including drinking alcohol, or other suspicious activity within Mar Cheri.
There being no further business, the meeting was adjourned.
Thank you to all who participated in the annual meeting. When everyone contributes our community is stronger!