Board Meeting – September 7, 2016

Heather Salton, Ken Schweitz, Mark Moberg, Greg Bengeult, and Makoto Suguichi were present. Minutes from the prior meeting were approved.

Architecture – No new requests this month. Heather sent another letter to a homeowner about the household goods sitting out on the curb. Everything has now been picked up. Makoto talked with the new tenant and found out that he is a contractor who will be renovating the building and repairing the damage caused by the previous tenants. He also responded favorably when Makoto pointed out the landscaping problems.

Treasurer – Greg presented the August financials and year-to-date budget performance.

General discussion topics
• – Reserve study discussion ◦ Ken and Greg will come up with 2 or more plans to deal with the reserve account situation, for presentation at the November board meeting. Greg will take the surviving plans from the November meeting and create budgets around them for discussion at the December meeting. The finalized plans and budgets will be sent out to all homeowners not later than the first week of January.◦ Heather suggested that we could set up a meeting in January during working hours, open to all homeowners, so the person who did the reserve study could explain it in detail and take questions. It would be during working hours because she can do it for free then. If we have her come to the annual meeting during non-working hours then we have to pay her.

• Grounds maintenance ◦ Ken will contact Adam about completing the drainage work and billing us for the parking lot resurfacing. If Adam cannot do the drainage work then Ken will arrange for someone else. ◦ We have received inquiries/complaints about the lack of maintenance at the west side of the Dash Point entrance. Ken will contact volunteers about landscaping. If volunteers are willing to improve it with three-season plantings then problem solved.

• Pool ◦ The board agreed that the pool should be closed for the year as of Labor Day due to weather turning cooler. Makoto volunteered himself and his wife to put away the furniture. Greg will take care of contacting the utility companies and the pool service to wind things down.

Usage of the pool by homeowners was up considerably—about 39%—from the prior year. The board received multiple comments from owners that they liked the longer hours and privacy of keeping the pool for residents. There were no problems with irresponsible behavior or water quality. Pool inspections were passed without any issues. It was a very smooth-running summer.

 

Summer 2016	Summer 2015
302 homeowner visits	218 homeowner visits
30 households	24 households
Average 10.1 visits per household	Average: 9.08 visits per household
Percentage of families using pool: 43%	Percentage of families using pool: 35%

 

• Non-residents playing basketball at our court. ◦ Larry sent Ken an email about young men from outside the neighborhood playing ball in the evening and leaving a lot of trash around. Ken went down to look around and found only one water bottle, not a lot of trash. Makoto then said that he witnessed the young men leaving in their cars and racing up the street at high speed. That makes it a safety issue as well as potential trespassing. Ken will talk to James to see if he would take on the job of repairing the fence so we can post no trespassing signs and lock the gate if necessary.

Revenue: Dues	630
Office Expenses	1371
Payroll	475
Pool Expenses	1391
Utilities	146
Other Nonrecurring Maintenance	865
Total Expenditures	4248

 

The next meeting will be on Wednesday, 10/5.