Date: August 10, 2021
Time Location: Zoom
Those in attendance: Ken Schiewetz, Eric Leonheart, Rod Martinez, Gary Mesick, Anne Mesick and Guest Tim Kemp
Those absent: Lisa Martinez and Larry Barlow
President: Ken Schiewetz
Ken shared that the special architectural committee is making progress collecting the information needed to make its recommendation to the board. There is one more property to visit before completing the report. The report should be presented at the next meeting.
Vice President: Eric Leonheart:
No Issue.
Treasurer: Gary Mesick
Gary presented his monthly report and gave a brief explanation of how the reserve study works as a guide for planning projects in the community and as they are tracked in the budget.
The Reserve Study, required by law, is coming up in the Fall.
As of today, there is one household that is not current on dues. Four households are paying dues in installments (for an additional fee). All other households are completely paid up.
The Operating Fund (checking) has $37955.51, and the Reserve Fund (savings) has $45,080.29.
The budget is running $1300 over forecast. Most areas are under budget, with the exception of legal fees, which have exceeded the original forecast. (Last month the board approved legal expenses of up to $10,000. The original budgeted amount was $300.) Since back dues have been paid this year, the budget is exceeding projected funds received by about $4000, and should cover any overrun—which is projected to be small (less than $1000).
The community has contributed $8000 to the Reserve Fund (savings), and has budgeted an additional $8000 for the rest of the year. The community has spent $10,430.69 from the Reserve Fund so far this year on maintaining community property. Another Reserve project—rebuilding of the retaining wall north of the pool—is estimated to require another $9330 from the Reserve Fund. This is less than half the estimate built into the Reserve Study, so it may reduce the recommended amount the community would need to keep in Reserve for future maintenance and repairs to community property. There is enough money in Reserve to address current and projected repairs.
Secretary: Anne Mesick
Anne reported that we are close to completing the mailbox change for delivery of the community mail. Due to the pandemic, this project has taken a long time to complete.
At Large: Larry Barlow
No Issue.
Maintenance/Pool: Rod Martinez
Rod will have a new light installed over the shower in the womens’ locker room.
One neighbor requested a new pool key card to replace a lost card. The fifty dollar fee will be collected and given to the treasurer.
Architecture: Lisa Martinez
Lisa submitted her report via email. There was one request for a tree to be trimmed because it is blocking a view. The tree will be trimmed in the Fall when it is a good time of year to trim trees.
Recreation Hospitality: Anne Mesick
No Issue.
New Business:
The board recognized and welcomed the new vice president Eric Leonheart. Thank you Eric for volunteering.
Tim Kemp asked to attend the meeting and learn a bit more of how business is conducted; he is considering how he might best use his talents to volunteer in the community. Thank you Tim for joining the meeting.
The topic of overgrown trees and shrubs was once again the subject of a brief discussion at the meeting. The beautiful views that so many of us enjoy are a treasured aspect of living in Mar Cheri. We always recommend that you talk to your neighbors about any issues you are having with regard to vegetation impeding views, and work with them to resolve the issue. If that doesn’t work, please contact Lisa Martinez of the Architecture Committee and she will work with you and the property owners. Consider being proactive and asking your neighbors if any of the trees or shrubs on your property are causing a problem with their views.
We have had complaints about noise in the neighborhood. With the long days of Summer and the nice weather, conditions are right for sound to travel. The Board suggests you refer to the City of Federal way code which requires the restriction of noise from 10:00PM to 8:00AM. Thank you for being considerate of your neighbors.
There being no other business, the meeting ended at 7:50 PM.
Respectfully Submitted,
Anne Mesick