Those in attendance were Ken Schiewetz,Lisa Martinez, Gary Mesick and Anne Mesick. Those absent were Rod Martinez and Larry Barlow.
This was a Zoom meeting due to the COVID19 pandemic.
President: Ken Schiewetz
Ken asked that each member update the group on recent work with regard to their position.
Treasurer: Gary Mesick Finance Report
Assessments. The 2021 assessments have been mailed by post—and emailed—to all homeowners. The assessment remains $720, the same as it was last year. Payments are due by April 1 to avoid late fees. Fifteen homeowners have already paid their 2021 dues in full, and two others have made partial payments. Mar Cheri relies on PayHOA for invoicing, bill paying, budget management, and reporting. You can use PayHOA to pay your assessment and have it automatically credited toward your account—or you can mail a check to the Community, as the vast majority of members do.
Reserve Fund. The Reserve (savings) is now $45,074.95, and we have an additional $16,000 budgeted for the Reserve this year. The Reserve is money specifically earmarked for the ongoing repair and replacement of community assets (signage, the park and pool, etc). The latest reserve study shows a moderate risk of a special assessment—an improvement over the high risk the study determined in 2019. Because some of our community assets have reached the end of their expected useful life, we must earmark the funds to repair or replace them, even as we save for other assets that will need repair or replacement in the future.
Note that The Maintenance Committee assesses the actual need for repair and replacement, but from a budgeting standpoint, once an item reaches the end of its expected life, we must maintain the money to address it. We estimate that community assets at or near the end of their expected life would require about $39,000 to repair or replace this year (though the Maintenance Committee may decide the assets still have useful life in them and do not actually need immediate replacement). And we have additional assets that reach the end of their expected life in the next five years, totaling about $39,000 more. As we prepare for the next Reserve Study (an annual requirement), we must be able to demonstrate that we are allocating enough money to the Reserve to address all anticipated repair/replacement needs. We should be in good shape to make that case.
Budget Performance. Through February, we have underspent our budget overall. We have spent about $2000 in the first two months of this year out of a budget of about $50,000. Expenses are always lower in the winter. Still, we expect to underspend our budget for the year and be able to allocate additional money to the Reserve, so that we can make repairs when it is necessary to do so. As of March 1, we have about $51,000 in dues we expect to receive this year, and we have $14000 in checking. No issues. And we continue to evaluate all expenses, looking for ways to save the Community money.
Architecture: Lisa Martinez
Two letters will be sent to members who have yard violations.
Maintenance: Rod Martinez ( report presented by Lisa Martinez)
A new roof will be installed on the pool house. Approval for this project was made some time ago but due to the pandemic it was put on hold.
The french drain on our property has failed causing a noticeable water problem. A bid of 3500.00 was presented. There was talk that any repairs get the necessary approval and permits. Gary Mesick made a motion that repairs of 5795.00 could be made to repair the drain, Anne Mesick seconded the motion. The vote was approved.
The cameras at the pool need to be adjusted and one needs rebooting; Gary will talk to Larry about getting the code to make the changes. There are two dying trees on our property that sit on the North side of the fence. The trees pose a danger of falling and need to be removed. Lisa will talk to the neighbors, on the North side of Mar Cheri, so that they understand that we plan to remove the trees and that they are on our property. The appropriate steps will be taken
to make sure that all work is permitted and done by a licensed arborist. Two new trees will be planted to replace those that are taken down.
Due to the ongoing issue of animal waste left in the park, a receptacle for pet waste bags will be purchased and installed at the play area.
Secretary: Anne Mesick
Anne is updating contact information for members and consolidating information that is presently held in a several places. She is also working to update contact information for a new directory that she and Gary hope to have available soon.
Recreation/ Hospitality: Anne Mesick
The Patton home recently sold but the new owners have not moved in yet; as soon as they do a welcome packet will be delivered.
The next meeting will be on April 13, 2021 Respectfully Submitted,
Anne Mesick
Secretary