Mar Cheri Minutes

September 11, 2018

The meeting was called to order by President Schiewetz.  In attendance were board members House; Barlow; Sugiuchi; B Saballa-Davis; and Mesick.  Audrey Isaacson and Don Deighton also attended.  The following topics were discussed:

• The pool is closed for the season. The board recognized the outstanding efforts of Pool Manager Saballa-Davis and At Large Sugiuchi for taking such great care of the pool area for the season.
• The Hospitality Committee welcomed new neighbors Zach and Peter with an Orchid.
• No Treasurer’s report was presented. Treasurer Barlow indicated that the accounting process is a high touch process and takes a considerable amount of time to determine who is paying their monthly dues payments.  The former Treasurer was removed from signing on the checking account and the new Treasurer and Hospitality Chair were added. (NOTE:  This violates Article XI , Section 7 of the Bylaws, and will be remedied as soon as possible to add the Vice President as the third signor.)   A meeting is scheduled with the bank to establish a method to direct payments to the proper account without the present extra effort.  A QuickBooks expert has been identified and a meeting will be scheduled to try to revise the tracking and reporting that is now so manual.  Barlow will continue his search for replacement software.
• Don Deighton reviewed our Insurance Policy and reported that the HOA carries $2 million in liability insurance. For Part B, homeowners need Loss Assessment coverage to pick up any losses exceeding that amount, which would be allocated among the 69 homes in Mar Cheri.  He recommended that each homeowner check with their insurance agent for this coverage.
• Sugiuchi reported being startled by 3 strangers hiding in the men’s room one evening while closing the pool. This brought the need for monitoring into stark reality for the board, and the board agreed that due to this event and the number of rules infractions this pool season, cameras are needed to protect those at the pool from those who don’t belong.  Sugiuchi and Barlow will research the cost of motion sensor cameras and the best method to record the feed and present their findings to the board at the October meeting.  B. Saballa-Davis will continue to solicit bids to improve the lighting in the pool and surrounding area.
• B. Saballa-Davis will contact the tree firm to plant the new trees in the picnic area.
• Several neighbors have complained about a business operating in Mar Cheri that does not comply with the CC&Rs. A letter will be issued to the homeowner.
• The Annual Meeting is set for November 12 at the 320th Street Public Library.
• Next meeting is scheduled for October 9 at the Mesick home.

There being no further business, the meeting was adjourned.

Respectfully submitted,

Laura House

Secretary