October Board Meeting
October 5, 2016
In attendance: Ken Schiewetz, Greg Bengeult, Heather Salton, Mark Moburg, Makoto Sugiuchi
General News
- Minutes from June, July, and August were approved.
- A homeowner has complained about a neighbor who is operating a business out of his home, and who is now creating a noise nuisance while conducting that business outdoors in his driveway. Greg will contact our attorney to see what enforcement actions the board may take in situations like this. In the mean time, Heather, in her capacity as Architecture Committee chair, will take the following actions:
- speak with the complaining homeowner to get the facts,
- speak with the business owner directly about the situation, and
- draft a letter to the business owner formally requesting him to conduct the business indoors, in his garage, or off site.
- A homeowner who is renting out his house as an absentee landlord is renting to several different tenants simultaneously, in violation of Article VII of our CC&Rs. The board has decided to consult our attorney to see what actions we may take to enforce the CC&R provision.
- Our attorney has advised us that the primary enforcement mechanism we can use is to assess fines on homeowners who violate provisions of our CC&Rs, our Bylaws, or our Rules and Regulations. To begin formalizing this process, Heather will contact everyone who expressed an interest in working on a committee to review the Bylaws. The focus of the committee will be on reviewing the Bylaws, on drafting a set of Rules and Regulations for the neighborhood, and on drafting a schedule of fines to be assessed on violators.
Treasurer’s Report
- Greg presented four different plans to fund the reserve account, ranging from permanently closing the pool, which would greatly reduce the need for a reserve account, to aggressively bringing the account up to 100% funding in the shortest reasonable time, which would put a big strain on most of our budgets. The board selected two of the four plans to move forward with, and Greg will generate 2017 budgets for both of the plans. The board will review the budgets at the November meeting. The plan is to finalize the budgets in November and publish them to all homeowners in December, so that everyone will have the information they need to vote for a budget at the next annual meeting.
- The board discussed some concerns with the bill we received from the landscaping service that covers four months of landscape maintenance and the parking lot resurfacing. Ken will discuss the bill with the contractor to resolve the concerns.
- The pool was officially closed on September 6th.. The trash collection and phone services have been suspended for the winter, and the maintenance service is back on its winter schedule.
- September 30th bank balances:
- Checking $19,404.63
- Savings $12,678.10
- September financial activity:
| Revenue: homeowner refund | ($50.00) |
| Total Revenue | ($50.00) |
| Office expenses | $103.03 |
| Payroll | $254.43 |
| Pool expenses | $1,213.03 |
| Utilities | $146.24 |
| Total Expenditures | $1,716.23 |
The next meeting will be on Wednesday, November 9th.